Executive​/Personal Assistant

We are seeking an exceptional Executive Assistant / Personal Assistant to support a high-level executive with multiple company involvements across growth-stage and startup environments in Birmingham, AL. This is a dynamic, high-trust role for someone who thrives in fast-paced, ever-evolving settings and enjoys being a strategic partner as much as an operational powerhouse.

• Manage complex calendars across multiple businesses, time zones, and stakeholders
• Coordinate meetings, board-related logistics, and investor interactions
• Prepare agendas, presentations, reports, and briefing materials
• Act as a gatekeeper and trusted point of contact for internal and external partners
• Anticipate needs, proactively solve problems, and streamline workflows

• Manage personal scheduling, travel, and appointments
• Handle select personal projects, errands, and household coordination
• Serve as a liaison with vendors, advisors, and service providers

• Support multiple startup and operating entities simultaneously
• Track follow-ups, priorities, and deadlines across ventures
• Assist with light project management and ad hoc initiatives
• Maintain organization of documents, contracts, and confidential materials
• Help bring structure and clarity to fast-moving, ambiguous situations

• 3+ years of experience supporting a senior executive, founder, or C‑suite leader
• Experience in startup, entrepreneurial, or high-growth environments preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High emotional intelligence and sound judgment
• Ability to manage shifting priorities with calm and professionalism
• Tech‑savvy; comfortable with Google Workspace, Microsoft Office, and collaboration tools
• Absolute discretion and confidentiality

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.