Office Manager

Office Manager –
Capstone Real Estate Investments, LLC

Reporting to the Chief Operating Officer, the Office Manager is responsible for the general operation of the corporate office, ensuring a smooth and efficient work environment.

Description

The Office Manager handles a variety of administrative tasks, supports senior executives, manages vendor relationships, and oversees office operations such as mail management, event coordination, and travel arrangements.

Primary Duties and Responsibilities

• Oversee general office operations.
• Greet visitors, answer phone calls, and provide exceptional service to employees and vendors.
• Coordinate appointments and meetings, including sending reminders and organizing catering and small events.
• Arrange domestic and international travel (flight, hotel, car rental).
• Plan and execute office events (annual Christmas party, monthly birthday celebrations).
• Administer corporate beach condo, coordinate local vendors, communicate with HOA, and manage schedule.
• Maintain company vehicles records and schedule routine maintenance.
• Purchase office supplies and equipment and maintain stock levels.
• Produce reports, compose correspondence, and create corporate binders.
• Create presentations and management-level reports.
• Maintain corporate accounts and ensure records are organized.
• Assist in document organization related to financial transactions (e.g., loan closings).
• Support internal corporate communications.

Requirements

• Some higher education.
• Three years’ experience in office management or a similar role.
• Proficiency in Microsoft Office, particularly Excel.

Knowledge, Skills, and Abilities Required

• Strong written and verbal communication skills.
• Excellent organization and multitasking abilities.
• Strong interpersonal skills to interact positively with all employees.
• Ability to manage challenges and operate efficiently.
• Attention to detail to ensure tasks are completed thoroughly.

Working Conditions – Work is performed primarily in an indoor office environment.

Seniority Level
:
Mid-Senior level

Employment Type
:
Contract

Job Function
:
Administrative