Administrative Assistant

Job#: 3017081

Job Description:

We are seeking an experienced Administrative Professional (6-10 years) to provide high‑level support to our team and ensure smooth, efficient daily operations. This role requires exceptional organizational skills, strong attention to detail, and the ability to work independently in a fast‑paced environment.

Key Responsibilities:

* Manage calendars, schedules, and appointments for team members, ensuring effective time management and prioritization of critical tasks.

* Coordinate and organize meetings, conferences, and events, including logistics, agendas, materials, and follow‑up actions.

* Prepare, edit, and format documents, reports, presentations, and correspondence using Microsoft Office Suite and other relevant tools.

* Conduct research, gather information, and compile reports to support decision‑making and strategic initiatives.

* Handle sensitive and confidential information with professionalism and discretion.

* Assist with budget management, expense tracking, and financial reporting while ensuring accuracy and compliance with company policies.

* Serve as a primary point of contact for internal and external stakeholders, providing excellent communication and customer service.

Experience

Required:

* 6-10 years of administrative support experience, ideally in a fast‑paced or team‑oriented environment.

* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Excellent written and verbal communication skills.

* Strong organizational skills with the ability to multitask and prioritize effectively.

* High level of professionalism, discretion, and attention to detail.

* Ability to work independently and proactively anticipate team needs.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Our commitment to excellence is reflected in many awards, including Clearly Rated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process.  for more details.

Apex Benefits Overview:
Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.

You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Employee Type:

Contract

Location:

Birmingham, AL, US

Job Type:

Date Posted:

January 7, 2026

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