Executive Assistant

Executive Assistant (On-Site | Birmingham, AL)

We are seeking a full-time, experienced Executive Assistant to support the head of a respected legal practice serving a high-net-worth clientele. This is a long-term, on-site role for a polished, emotionally intelligent professional who is comfortable taking ownership, managing sensitive matters, and operating calmly in a fast-paced, high-expectation environment where discretion and reliability are essential.

• Manage all client-facing scheduling, including new consultations and ongoing appointments
• Maintain the attorney’s complete legal calendar, including court dates, mediations, preparation time, and deadlines
• Provide daily operational support to ensure smooth in-office flow and consistent follow-through
• Triage emails and communications, identifying urgent, time-sensitive, and priority matters
• Create and manage callback lists and ensure timely follow-ups
• Coordinate firm and internal events as needed
• Handle in-office logistics, vendors, and ad-hoc operational tasks
• Support the attorney with time management, prioritization, and daily execution

• Demonstrated experience supporting senior leadership in a professional, high-trust environment
• High emotional intelligence, maturity, and a steady, professional communication style
• Strong sense of responsibility, discretion, and confidentiality
• Excellent organizational skills with consistent attention to detail and follow-through
• Comfortable interacting with high-net-worth clients in person and by phone
• Ability to remain calm, focused, and effective under pressure
• Eligibility to successfully complete background screening appropriate for a legal services environment

• Full-time, long-term on-site position
• Salary range: $50,000–$55,000 annually, based on experience
• Health insurance (individual coverage), PTO, paid holidays, and retirement plan
• Professional, respectful, and low-drama work environment
• Opportunity to work closely with senior leadership and take meaningful, trusted ownership

• This role is designed for someone who values stability, trust, and long-term partnership, and who takes pride in being a consistent, dependable presence in a demanding professional setting.

Mid-Senior level

Full-time

Administrative