Administrative Assistant

Overview

We are seeking an experienced Administrative Professional (6–10 years) to provide high-level support to our team and ensure smooth, efficient daily operations. This role requires exceptional organizational skills, strong attention to detail, and the ability to work independently in a fast-paced environment.

Job#: 3017081

• Manage calendars, schedules, and appointments for team members, ensuring effective time management and prioritization of critical tasks.
• Coordinate and organize meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions.
• Prepare, edit, and format documents, reports, presentations, and correspondence using Microsoft Office Suite and other relevant tools.
• Conduct research, gather information, and compile reports to support decision-making and strategic initiatives.
• Handle sensitive and confidential information with professionalism and discretion.
• Assist with budget management, expense tracking, and financial reporting while ensuring accuracy and compliance with company policies.
• Serve as a primary point of contact for internal and external stakeholders, providing excellent communication and customer service.

• 6–10 years of administrative support experience, ideally in a fast-paced or team-oriented environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and proactively anticipate team needs.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. We value innovation, collaboration, and continuous learning. We offer career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in awards such as Clearly Rated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex uses a virtual recruiter as part of the application process.  for more details.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans. We offer an Employee Stock Purchase Program (ESPP) and a 401K program with company match after 12 months. Additional benefits include a Health Savings Account (HSA), an Employee Assistance Program (EAP) with counseling sessions, a corporate discount program, and discounts to professional associations. We provide professional development opportunities, certification discounts, and access to training resources after tenure.

A dedicated Career Coach and a support team are available for benefits questions. A full list of benefits and resources is available in the Welcome Packet provided by Apex.

Apex Systems is part of the Commercial Segment of ASGN Incorporated.

NYSE: ASGN

4400 Cox Road, Suite 200, Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, marital status, disability, veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with applicable law.

If you require accommodation in using our website for a search or application, please contact our Benefits Department.

Mid-Senior level

Full-time

Administrative

IT Services and IT Consulting

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