Administrative Assistant

Job Title:

Administrative Assistant

Job Description

The Administrative Assistant will provide essential support to the Power Delivery Data Analytics Teams, ensuring seamless operations across various regions.

Responsibilities

+ Handle invoice reconciliation, ensuring proper supporting documentation, creating purchase order revisions, processing invoice holds, and communicating with contract administrators.

+ Assist with onboarding new employees to ensure a smooth integration into the team.

+ Manage calendars, assist with timekeeping, and provide general administrative support to ensure efficient workflow.

+ Schedule and set up meetings and lunches to facilitate effective communication and collaboration.

+ Assist with various expense reports as needed.

+ Order office supplies, distribute mail, and support the overall needs of the office.

+ Proactively assist other administrative assistants, coordinate coverage, and provide backup as needed.

+ Maintain orderly and organized files, adhere to retention schedules, and archive departmental files.

Essential Skills

+ High School Diploma or equivalent.

+ Experience in invoice processing.

+ Familiarity with accounting software (Oracle is a plus).

+ Experience in timekeeping.

+ Strong organizational skills and the ability to multitask.

+ Excellent time management skills to meet deadlines.

+ Analytical skills for continuous process improvement.

+ Strong oral and written communication skills.

+ Detail-oriented with a focus on accuracy.

+ Interpersonal skills with a customer-focused approach.

+ Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Additional

Skills & Qualifications

+ Experience in a fast-paced environment.

+ Advanced Excel skills, including pivot tables and reports, are desired.

+ Proficiency in Enterprise Solutions (e.g., MRS, Oracle) is preferred.

Work Environment

The position is based at the corporate headquarters in North Birmingham, AL. The work environment is collaborative and dynamic, requiring flexibility and adaptability to changing priorities. A professional demeanor and confidentiality with sensitive information are essential. The role involves working in an office setting where teamwork and independent judgment are equally valued.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Final date to receive applications

This position is anticipated to close on Jan 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom (%20actalentaccom)  for other accommodation options.