Administrative Asst - ADMA
Job in
Birmingham, Jefferson County, Alabama, 35203, USA
Listed on 2026-01-06
Listing for:
PACER GROUP
Full Time
position Listed on 2026-01-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Job Title: Administrative Asst 3 - ADMA3
Location: Birmingham, AL 35203
Duration: 05+ Months
Shift: 1st Shift
Position Summary:
- Provide expert-level administrative support and leadership to the team, leveraging experience to ensure seamless operations and enhance organizational efficiency.
- Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
- Lead the coordination and organization of meetings, and events, including all logistics, and follow-up actions, with meticulous attention to detail.
- Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
- Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
- Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
- Processing all department invoices, overseeing expense submissions, and financial reporting, and timekeeping ensuring accuracy and compliance with organizational policies and ability to troubleshoot issues.
- Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Company's systems most importantly Oracle and Maximo as well as other relevant software
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