Engineering Office Manager

Join the Interstate Engineering team as an Office Manager in our Billings, MT office, where you’ll play a pivotal role overseeing daily office functions while supporting operational excellence in our engineering, surveying, planning, and landscape architecture services. This position is ideal for a proactive leader who enjoys blending administrative operations, people development, and client support to help drive business success.

Key Responsibilities

Office Management & Administration

• Oversee daily office operations to ensure a productive, professional, and efficient work environment.
• Provide executive and staff administrative support including scheduling, correspondence management, record-keeping, and supply inventory.
• Support HR processes such as recruitment, onboarding, employee record management, payroll coordination, and workplace culture initiatives.

Operational & Financial Leadership

• Partner with Project Managers and technical leads to support project success, tracking quality, schedule, and budget needs.
• Assist with budgeting, accounts payable/receivable, forecasting, and financial reporting in coordination with the Regional Vice President and Accounting.
• Support resource allocation and staff scheduling to maximize utilization and project efficiency.

Client & Business Support

• Maintain strong client relationships through responsive communication, meeting coordination, and excellent service delivery.
• Assist with local business development efforts, including prospect engagement, client outreach, and marketing support.
• Represent the company at professional, civic, and client-facing events to elevate visibility and credibility within the region.

People & Culture

• Mentor, coach, and support staff at all levels to cultivate a collaborative and high-performing team.
• Promote positive engagement and uphold company values of integrity, loyalty, helping others, and a strong work ethic.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Surveying, Planning, Landscape Architecture, or a closely related technical field preferred
• Experience in engineering, consulting, or infrastructure project environments strongly preferred
• Proven ability to manage teams, workflows, and project support functions
• Financial awareness including budgeting, billing, and business performance indicators
• Strong organizational, communication, and relationship-building skills
• Ability to prioritize, multitask, and adapt in a dynamic environment

Why Interstate Engineering?

You’ll have an opportunity to support meaningful infrastructure and community development projects while growing alongside a talented team of engineering and operations professionals. We’re committed to employee development, operational excellence, and maintaining a supportive, people-first workplace rooted in teamwork, trust, and shared success.

About Us

Embracing a collaborative team approach, Interstate Engineering focuses on building for tomorrow. From projects to career paths, Interstate Engineering knows the best approach to any accomplishment is to collaborate, celebrate success, and grow for tomorrow.

Founded in 1976, our employee-owned firm provides innovative engineering, surveying, and planning solutions throughout the Great Plains Region. We continually seek the best talent because we know our employees are the key to success. Interstate Engineering offers an environment that cultivates personal and professional growth through honesty, transparency, and respect. Being active in our careers, we understand the importance of training and professional development and encourage involvement in professional organizations.

Our team is built of professionals you need, the people you trust.

• Competitive wages
• Bonus opportunities
• Family-oriented environment
• Prioritized work/life balance
• Paid holidays
• Travel opportunities
• 100% paid health insurance for employee
• Short & long-term disability insurance
• 401K Profit Sharing
• ESOP (Employee Stock Ownership Program)
• Relocation assistance (if required)

Bachelor's Degree

Full-time

We are an equal‑opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.