Account Clerk II​/Courier

Salary: See Position Description
Location : Billings, MT 59101
Job Type: Full-Time
Job Number:
Department: Finance
Division: Fleet Services
Opening Date: 02/05/2026

"Applicants must be currently authorized to work in the United States on a full-time basis."
Position Overview
Salary Range: $18.9331 - $24.1353/hour. Salary reflects Step 1 and Step 6 of a 7-step pay scale. Salary at hiring will be dependent upon applicant's education, experience, and training.

Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.

Job Summary:
Under general supervision, performs a variety of clerical accounting duties involving financial record keeping and/or transactions including accounts payable and accounts receivable; and provides a variety of clerical support to assigned staff and department.
Scope of Responsibility:

Incumbents follow prescribed procedures in handling, classifying, filing or indexing data. Working with readily available supervision, incumbents perform work according to clearly defined principles.

Essential Duties and Responsibilities
Courier Duties

• Deliver and pick up materials, supplies, and mail from and deliver to various City Departments, Council members, Post Office, and other agencies.
• Sort materials and mail delivery; load and unload delivery vehicle with materials, supplies, and mail.
• Clean and maintain delivery vehicle; refuel, add oil, and check tires on a regular basis; report need for repairs.

Financial Record Keeping

• Perform routine posting, bookkeeping, cost accounting, and related clerical accounting work; maintain assigned journals and subsidiary ledger accounts; perform maintenance on assigned set of accounts; reconcile accounts.
• Compile, prepare, check, and tabulate statistical and financial data; post data to various ledgers, registers, journals, and logs according to established accounting techniques and procedures; input and retrieve a variety of fiscal and statistical information using a computer terminal.
• Prepare and maintain a variety of financial files, records, statements, and reports; gather, check, and tabulate data used in the preparation of records and reports.

Accounts Payable

• Process purchase orders; sort, audit, match, and distribute invoices and monthly statements from vendors and service providers.
• Compare invoice to purchase order; verifies extensions, quantity received, sales tax, and freight charges.
• Process for appropriate approvals for payment.
• Take appropriate discounts.
• Confer with vendors as necessary.
• Prepare payments for mailing.

Accounts Receivable

• Serve as cashier.
• Receive cash by mail, in person, or electronic transfer.
• Record receipts.
• Reconcile and posts receipts to specified accounts.
• Prepare deposits.

Departmental Duties

• Assist customers, departments, and employees by providing fiscal information, explaining procedures, and answering questions.
• Provide technical information and instruction regarding applicable procedures and methods to other City staff.
• Participate in the training of various departments in the use of computer accounting program.
• Operate modern office machines and equipment including calculating or adding machine, word processors, computers, printers, copiers, calculators, and facsimile machines.
• Routinely use a full range of spreadsheet computer software applications.
• Perform a variety of general clerical duties, including typing, maintaining files and records, processing mail, and ordering supplies.
• Distribute mail and supplies to appropriate department.
• Complete regularly recurring reports; compile data from varied sources and make summary reports, as required.
• Process maintenance work orders and assure accuracy of parts and labor entries.
• Process billing invoices for interdepartmental customers.
• Maintain and update files, records, and logs on computerized and manual recording systems; search files and records for readily identifiable information, as directed.
• Process daily fuel and labor transactions and compile monthly recaps to ensure accuracy.
• Conduct annual inventory of stock items utilizing computerized reporting systems.

Performs other duties as assigned.

Qualifications and Skills
Required Qualifications and Skills:

• High school diploma or GED
• Two or more…