Secretary Level 3 - College of Arts, Sciences and Education

Secretary Level 3 - College of Arts, Sciences and Education

Job no: 497554
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Staff, Clerical

Position Title: Secretary Level 3 - College of Arts, Sciences and Education

Location: Big Rapids (Main Campus)

Department:
33000 - CASE Deans Office

Advertised Salary: $20.45; hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement

Benefits:

Comprehensive benefits package (Health Care, vacation, etc.) Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA: Non-Exempt

Temporary/Continuing: Continuing

Part-Time/Full-Time: Full-Time

Union Group: Clerical-Technical Association (MEA-NEA)

Term of Position: 12 Month

At Will/Just Cause: Just Cause

Summary of Position: The College of Arts, Sciences and Education seeks applications for a Secretary Level 3 position to perform a variety of independent complex duties to include, but not limited to, graduation, orientation, and articulation processes, as well as other academic processes in the college. Candidates should have a high level of accuracy, organization and attention to detail in a high volume working environment, as well as the ability to effectively communicate, both orally and in writing, to both internal and external constituents.

The anticipated start date for this position February 2026.

Position Type: Staff

Required Education: Bachelor's degree or equivalent combination of education and work experience.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education.

Required Work Experience: Two years of full-time advanced secretarial office experience. Strong computer knowledge, including proficiency in Microsoft Office software, including database management. Two years part-time is equivalent to one year full-time.

Required Licenses and Certifications:

Physical Demands:

• Office Environment
• Moving
• Reaching
• Sitting
• Twisting
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered: Higher education work experience.
Strong experience with Banner, Webfocus, and Degree Works (MyDegree) software systems.

Experience with graduation audit processes or other academic auditing processes.

Essential Duties/Responsibilities: 1. Perform any/all duties as defined in Secretary, Levels I and II position descriptions.
2. Coordinate intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.
3. Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures of a large department and/or major division.
4. Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.
5. Initiate correspondence requiring an understanding of the unit's activities, policies and procedures.
6. Collect and tabulate complex data from a variety of sources.
7. Maintain related records and reports for a major division.
8. Produce correspondence, reports, and other documents utilizing computer software programs such as word processing, spreadsheets, database, and file management.
9. Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.
10. Regularly deal with sensitive and confidential matters.
11. Abstract information from books, professional journals, reports and other source documents.
12. Interview, recommend for hire, train and direct lower-level non-bargaining clerical employees.
13. Support, promote, and develop university student enrollment and retention initiatives.
14. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
16. Any other duties assigned within the position…