Coordinator of COM

Position: Coordinator of COM Recruitment
Position Details

Position Information

Position Type
Professional Staff

Faculty Track

Position Title
Coordinator of COM Recruitment

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description

The Coordinator of COM Recruitment supports the planning, execution, and evaluation of recruitment strategies within the COM Office of Recruitment, Student, and Alumni Services. This position works under the direction of the Director of COM Recruitment and collaborates closely with the Student Support Specialist to advance outreach, engagement, and recruitment initiatives.

About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Manage an assigned geographic recruitment territory, or territories, at various points of the year.
• Plan and coordinate a wide variety of activities and tasks associated with medical recruitment functions, closely coordinating with medical admissions support in the Office of Graduate and Professional Admissions.
• Carry out/participate in key research, planning and evaluation tasks related to recruitment for admissions, typically involving the analysis of enrollment patterns and student profiles, development of overall marketing strategies and specific recruitment plans and schedules, preparation of enrollment projections, publications planning, and similar activities.
• Speak with and provide information to prospective applicants to osteopathic medical programs through in-person meetings, phone conversations and email dialogue; provide tours of campus and other follow-up contact.
• Coordinate key components of the enrollment management process, including but not limited to:
  • Planning, executing, and assessing UNE COM Open Houses.
  • Recruiting, interviewing, training and scheduling volunteer tour guides/hosts from on-campus COM classes. Connect prospective students and applicants with tour guides/hosts for personalized campus visit, including ability to attend lectures. Schedule tour guides/hosts for interview days.
• Plan, supervise and assess the UNE COM digital recruitment efforts, including but not limited to the Career Eco virtual events, virtual visits, and web or other electronic media presence.
• Develop and train cadre of student volunteers to email prospective students and applicants; work with administrative staff members to oversee 'contact with a current student' program.
• Plan and coordinate sequential communication of recruitment related materials. Draft all communication used in the recruitment and admissions process (electronic and other media) letters, routine reminder emails, webpages, etc. in tandem with Graduate Admissions.
• Coordinate brochure development and production with UNE-contracted vendors, including but not limited to, organizing photo shoot days, soliciting data and direct quotes for publication use, and manage development or revision production schedule.
• Initiate mail, email and telephone contact with prospective applicants and respond to email and telephone inquiries regarding osteopathic medicine programs. Track and maintain regular contact with feeder schools and pre-health advisors, including feeder schools which will increase the under-represented in medicine cohort of incoming classes.
• Compile data for, and prepare various reports and analyses related to assigned functions.
• Confer regularly with supervisor, other admissions staff, UNE COM and graduate program administrators and faculty, and other UNE and UNE COM personnel to plan, coordinate and evaluate activities/projects/systems, discuss specific applications, exchange information, investigate and resolve problems, and the like.
• Lead planning, administration and regular reporting of the operating budget of assigned functional area.
• Hold regular one-on-one meetings with teammates and support staff and contribute to performance reviews.
• Exercise sound judgment and confidentiality according to HIPAA and FERPA standards and other training requirements.
• Perform other related duties as assigned.

Qualifications

Bachelor's degree, with Masters…