Administrative Assistant, TV​/Film​/Visual Media

Position Summary

Assists the Film, TV, & Visual Media department by performing primarily administrative duties.

Essential Functions:

which may be representative but not all inclusive of those commonly associated with this position.

• Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
• Communicates regularly with BMI staff, BMI affiliates and foreign societies via telephone and in writing.
• Researches copyright and royalty matters.
• Prepares reports, questionnaires and correspondence.
• Provides required business documents.
• General office duties (i.e., phones, faxing, filing, etc.).
• Assists with special projects, as required.
• Screens incoming calls and responds appropriately following established procedures and guidelines.
• Contributes to organizing and maintaining files and contact database.
• Generates expense reports, check requests, value letters and department related correspondence.
• Assists with special projects and event coordination.
• Researches information on composers, songwriters, publishers, films, television and soundtracks as needed.
• Greets scheduled visitors.
• Assists with workshops, including: videotaping, securing supplies, and on-site participation.
• Regular attendance; schedule flexibility to support special events as needed outside of normal business hours.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

Bachelor’s Degree or equivalent preferred.

Minimum two years’ administrative experience.

• Strong administrative and organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.
• Must have great customer service skills; problem solving and troubleshooting skills.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets, preferred.
• Able to establish a professional, constructive, personable and informative relationship with affiliates, internal corporate relations, departmental employees and management.
• Able to work independently and with good judgment.
• Ability to prioritize multiple assignments to meet deadlines, including special projects and events.
• Strong typing and proofreading skills.
• Working knowledge of the music industry, preferred.

• Health, dental, and vision insurance.
• 401K with employer match.
• Flexible spending accounts.
• Paid vacation and paid sick/personal time.
• 12 paid calendar holidays.
• Paid volunteer time off.
• Summer hours that offer more time for fun in the sun.
• Company paid life insurance.
• Up to 12 weeks paid parental leave.
• Tuition assistance for qualified team members.
• Commuter benefits (New York).
• Amazing and engaging culture.
• Employee Resource Groups.

All applicants will receive equal opportunity for employment without regard of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran’s or marital status, disability, or any other cultural factor.

Broadcast Music, Inc.® (BMI®), a global leader in music rights management since 1939, seeks team members who value the creation of music and will deliver excellent service both internally and externally to our more than 600,000 affiliated songwriters, composers and publishers and the businesses that play their music. BMI has the privilege of representing the most award‑winning repertoire of music created by the industry’s biggest names in all genres of music.

By distributing the licensing fees from businesses that use music as royalties to our affiliated songwriters, composers and music publishers in compliance with copyright law, BMI helps ensure that they can continue to pursue their creative livelihoods.