Accounts Receivable Specialist

LHH Recruitment Solutions is seeking a detail-oriented and experienced Accounts Receivable & Billing Specialist to join a great organization in the Bethpage, NY area. This position plays a key role in billing, reporting, tenant account management, and collections within a commercial real estate environment. The ideal candidate will have strong ERP experience, excellent Excel skills, and a solid understanding of lease-based billing and AR processes.

This role can start quickly! 9-5pm shift.

• Generate Nexus reports and pull vendor invoices for tenant bill-backs
• Post commercial late fees and manage credits, adjustments, and charges as needed
• Prepare and post overtime electric readings
• Distribute tax and insurance invoices to tenants

• Partner with the Sr. Director of Treasury Operations to apply daily check payments and prepare accurate deposit slips
• Manage tenant collections and collaborate with the Leasing team to resolve account issues
• Handle billing disputes and communicate delinquency concerns
• Support collections efforts, account reconciliations, and respond to tenant inquiries

• Process bill-backs, verify accuracy, calculate sales tax, make adjustments, and post in MRI
• Prepare and email required billing documentation to tenants
• Process allocated labor invoices in MRI, create billing packets, label, and forward to AP

• Prepare final invoices for vacating tenants
• Mail monthly rent statements and email 150+ manual statements each month
• Assist with tenant chargebacks, utility billings, and construction bill-backs
• Maintain and reconcile tracking spreadsheets
• Support special projects and other duties as assigned

• Minimum 3 years of commercial real estate experience in accounts receivable, property management, accounting, or financial operations
• Strong understanding of lease terms, AR billing processes, and tenant accounting
• Experience with ERP systems such as MRI, Yardi, JD Edwards, or similar platforms
• Advanced proficiency in Microsoft Office, particularly Excel
• Strong communication skills and ability to collaborate cross-functionally
• Highly organized, detail-oriented, and able to manage multiple priorities and deadlines

A proactive, team-oriented professional who thrives in a fast-paced commercial real estate environment and can ensure accuracy in billing, reporting, and tenant account management.