Grants and Operations Associate; dBF

The de Beaumont Foundation advances policy, builds partnerships, and strengthens public health to create communities where people can achieve their best possible health. Our work centers around three main priority areas:

• Policy: We advance policies that improve community health, so that current and future generations can benefit from changes enacted by today’s leaders.
• Partnerships: We build partnerships, often among unlikely allies, so that leaders can make decisions that achieve their shared goal of creating healthier communities.
• People: We create practical solutions that strengthen the public health system and workforce, so that professionals are equipped to make their communities healthier.

Reporting to the Director of Finance and Operations, the Grants and Operations Associate will serve as an integral member of the operations team using innovative philanthropy that leverages creativity, innovation, and entrepreneurship to tackle some of the public health sector’s toughest challenges. Our activities go beyond traditional grantmaking, we use a number of innovative philanthropic tools to build equitable and inclusive communities where every person has the same opportunity to achieve their best possible health.

Although privately endowed, the de Beaumont Foundation also serves as a fiscal intermediary for several funding collaboratives, runs its own charitable programs, and raises funds for these programs.

The Grants and Operations Associate will be a core position working to help operationalize the Foundation’s ambitious vision and will have the opportunity to shape the way we approach our systems and enrich our culture.

The Grants and Operations Associate will work across the organization to design and implement new systems and processes related to grants and contracts management, manage the award lifecycle, document, validate, aggregate and analyze data, and share learning and best practices. The Grants and Operations Associate will partner with the program team and collaborate closely across administrative functions to facilitate business processes and achieve strategic goals.

They will be responsible for a combination of grants management as well as operational, project, and program related duties (see below).

Responsibilities

• Function as a primary liaison for grants compliance and management for assigned programs
• Educate and train program staff on grant compliance, reporting, and grant administration requirements and processes
• Prepare appropriate and accurate grant agreements, vendor contracts, and related legal documents from approved templates, draft unique clauses when needed, and coordinate negotiation and signature
• Conduct due diligence and analyze grant proposals and contract requests for compliance with IRS regulations and Foundation policies and standards and work with staff and partners to address areas of risk or concern
• Make recommendations on award structure (e.g. grant type or contract payment terms)
• Work closely with program staff to oversee event contracts, logistics, travel/expense reimbursements and other meeting-related expenses and activities
• Monitor grantee reporting requirements and evaluate grantee narrative and financial reports to ensure administrative and legal compliance with grant terms and conditions; request clarifications or edits as appropriate, and close grants
• Administer the Foundation’s knowledge management systems, including Foundant and others as required
• Assure integrity of data in the grant/contract management system
• Provide reporting and analysis on a regular basis
• Assist with grant and contractor schedules and other annual audit and statutory reporting
• Perform other duties as assigned

Who You Are

To be successful in this job, you will excel in these areas:

• Grant Management Expertise: You have a strong foundation in grants management and due diligence. You have a solid understanding of the legal and tax requirements for private foundations and public charities and are comfortable navigating the complexities of grant agreements, compliance, and reporting. Experience with expenditure responsibility awards preferred.
• Systems focused:Y…