Project Manager; Facilities​/Procurement

Overview

Nextonic Solutions is looking to add a driven, flexible, organized, and meticulous Project Manager to our dynamic team. The Contractor(s) shall provide services in support of the overall functions of the Office of Scientific Director (OSD), Vaccine Research Center (VRC).

• Responsible for all aspects of VRC Facilities-related projects, including defining the project scope, expected timeline, budget tracking, monitoring and reporting all phases, and determining what group(s) within NIH/NIAID will complete the work.
• Gather information required to submit project requests, including scheduling, planning, and leading project meetings, and following up on action items.
• Communicate with assigned team members or POs weekly to ensure projects are on track.
• Record project communications and updates using electronic tracking sheets and document repositories.
• Evaluate and submit requests to Procurement Team for goods and services to determine which best meets the needs of the end users.
• Provide expert acquisitions advice and assistance to the Facilities Team and VRC leadership.
• Conduct market research on equipment and/or services needed for projects.
• Prepare equipment and service order documents for submission to Procurement Department.
• Collaborated with clients to select materials and finishes, ensuring alignment with project vision and budget.
• Review and update monthly maintenance agreements.
• Lead initiatives to streamline records management and building inventory processes.
• Troubleshoot anomalies on invoices.
• Edit and format procurement documents, correspondence and memos.
• Support, plan, and execute project moves and staff relocations.
• Maintain constant and effective communication, both written and oral, with stakeholders.
• Review floor plans to ensure they meet end-user requirements.
• Manage and maintain the Facilities Management System to track service tickets and ensure clear communication with requestors.
• Submit service requests for equipment repairs, general maintenance, and housekeeping.
• Order facility related supplies and equipment as needed.

This description preserves original language and responsibilities; it does not add new requirements beyond what was provided.