Office Manager

Overview

Schnabel is a nationally recognized specialty contractor with over 65 years of experience in geostructural design-build and underground construction. With a portfolio of thousands of successful projects across the country, we are known for delivering smart, safe, and cost-effective solutions to complex engineering challenges. We specialize in advanced earth retention systems and other innovative geostructural techniques that create stable, lasting foundations for buildings, infrastructure, and other critical structures.

At Schnabel, we combine technical expertise with a hands-on approach to ensure every project starts on solid ground.

Role
:
Schnabel is seeking an Office Manager to support our construction business by overseeing daily office operations. The Office Manager will oversee a wide range of general administrative duties, while also managing parts of accounts payable, accounts receivable, construction documentation, and contract administration. This individual will ensure that the office runs efficiently and smoothly, while also supporting field employees with their administrative needs.

This role can continue to expand in responsibility for the right individual.

• Maintain inventory of office supplies and manage office equipment.
• Manage cell phone setup and distribution.
• Manage employee credit card accounts, send reminders, and collect coding.
• Track professional engineering license renewals for office engineers.
• Scheduling internal and external logistics (Hotels, flights, meeting space, etc.).
• Answer the phones and direct callers to the appropriate person/department.
• Collect, code, submit, and file weekly and monthly vendor invoices and payments.
• Prepare AIA subcontracts.
• Assist Project Managers with purchase orders for materials and/or services.
• Assist Project Managers and Field Supervisors with vendor account setups, including credit applications.
• Procure tax exempt certificates from vendors as needed.
• Manage incoming and outgoing mail, including sorting, distributing and preparing package materials for delivery.
• Organizing and managing both digital and physical filing systems, ensuring data protection.
• Assist Field Supervisors with onboarding process and corresponding I-9 verification.
• Mentor new hires and work to build engagement based on culture and personal relationships.
• Assist and administer other administrative duties, as necessary.

• Strong ability to manage multiple tasks and maintain an organized work environment.
• Great verbal and written communication skills for interacting with staff, guests, vendors, and clients.
• Exceptional people skills with a focus on building client and vendor relationships.
• Minimum of 5 years of documented experience in an administrative role preferably within the construction, industry or related field.
• Advanced knowledge of Microsoft Office (Word, Outlook, Excel, etc.).
• Ability to lift and carry up to 50 pounds.
• High school diploma or equivalent. Bachelor’s degree preferred.
• Current Notary Public or ability to become one.
• Driver’s license and reliable transportation.

Support the company’s safety and risk management objectives by adhering to established procedures, proactively identifying, and addressing potential risks, and contributing to the achievement of safety goals through the use of metrics and continuous improvement efforts.

Don’t hurt yourself, don’t hurt anyone else, and don’t let anyone hurt you; a simple philosophy that has been adopted  live by this belief to provide a safe and healthy workplace for all our employees and subcontractors.

Pay is between $50,000.00 - $75,000.00 depending on experience.

Eligible for benefits:

• 401(K)
• PTO
• Health, vision, dental, and life insurance
• Holidays
• And More!

Schnabel is an Equal Opportunity Employer and is fully committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, pregnancy, sexual orientation, national origin, age, disability, genetic information, veteran or military status, or any other characteristics protected by applicable laws. We are an E-Verify employer.