Special Assistant to CEO

Discover Your Impact at MLT

At MLT, we’re more than just a workplace; you'll be part of a dynamic team that's setting the standard for what ambitious, forward-thinking work looks like. We move with purpose, value big ideas, and give our people the runway to lead and make an impact where it counts.

Here, your work directly supports programs that develop the next generation of leaders, helping talented professionals grow, succeed, and make meaningful contributions.

The reasons our people love working at MLT are as unique as they are. Come join us and discover the power of doing work that truly matters.

Reporting to the Chief of Staff, the Special Assistant to Management Leadership for Tomorrow’s CEO / Founder supports the CEO’s Office through operations management, special projects, and cross‑functional coordination. The role offers an opportunity to strengthen organizational, project management, and communication skills while gaining insight into the operations of a leading social enterprise. 50% of your time will be spent on the CEO’s team.

You will spend an additional 25% of your time working on administrative projects with the Human Capital team, and the remaining 25% filling in gaps wherever they are needed within an organization, a department, or across multiple locations, ensuring operations run smoothly despite staff absences, high‑demand periods, or unexpected events.

The ideal candidate thrives in a fast‑paced, entrepreneurial setting, demonstrating professionalism and the ability to manage multiple priorities seamlessly. They must be adept at crafting timely, audience‑centered communications with high‑value, executive‑level stakeholders and handling confidential information with tact and discretion.

Success in this position requires a strong sense of ownership, attention to detail, and accountability, coupled with the ability to leverage technology to create and implement efficient systems and processes that drive projects to completion.

• Work closely with the CEO / Founder and Chief of Staff to maintain a strong internal and external presence, maximizing the CEO’s time and supporting effective organizational leadership.
• Coordinate correspondence and maintain a database of senior‑level contacts; develop frameworks and processes to enhance efficiency and effectiveness across the CEO’s Office.
• Proactively manage daily operations for the CEO’s Office, establishing priorities and improving workflows to ensure smooth execution of key initiatives.
• Draft and edit internal and external communications, including emails, acknowledgment letters, reports, and presentations, ensuring accuracy, clarity, and alignment with MLT’s brand and voice.
• Manage scheduling and logistics for the CEO’s meetings with partner organizations, the Senior Leadership Team, and the Board, including agenda preparation, minute‑taking, material development, and follow‑up actions.
• Prepare and reconcile expense reports, manage calendars, and coordinate complex travel arrangements.
• Build and maintain strong relationships with internal and external stakeholders, demonstrating professionalism, discretion, and a client‑service mindset.
• Create and refine presentation materials that convey complex ideas clearly and effectively, using Google Slides and other design tools.
• Leverage technology and AI tools to streamline processes, improve communication, and enhance overall office efficiency.

• Bachelor’s degree or equivalent experience required.
• 4–6 years of experience; direct C‑suite support required.
• Demonstrated maturity and discretion in managing confidential and sensitive information appropriately.
• Proven ability to operate in a high‑pressure, dynamic environment with strong learning agility; able to anticipate needs, think quickly, and manage multiple priorities, tight deadlines, and sudden changes with composure, organization, and proactive problem‑solving.
• Detail‑oriented, proactive, and comfortable navigating ambiguity; thrives on challenge and continuous learning.
• Strong proficiency in Google Workspace (Docs, Sheets, Slides, and Drive), including…