Executive Administrative Support III - TS/SCI w/Poly
Job in
Bethesda, Montgomery County, Maryland, 20814, USA
Listed on 2026-01-18
Listing for:
General Dynamics Information Technology
Full Time
position Listed on 2026-01-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
** Req :
** RQ213064
** Type of
Requisition :
** Regular
** Clearance Level Must Be Able to Obtain:
** Top Secret SCI + Polygraph
** Public Trust/Other
Required:
** None
** Job Family:
** Administration
*
* Skills:
*
* Administrative Process,Analytical Thinking,Calendar Management,Meeting Organization,Microsoft Applications
*
* Experience:
*
* 10 + years of related experience
** US Citizenship
Required:
*
* Yes
*
* Job Description:
*
* ** YOUR IMPACT*
* Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats.
** HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACT*
* + Serves as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
+ Interacts with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
+ Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials.
+ Performs multiple critical and time-sensitive tasks simultaneously.
+ Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC.
+ Oversees and coordinates with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
+ Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
+ Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely response.
+ Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
+ Assists with timekeeping and updating HR systems by serving as element Timekeeper.
+ Prepares regular (e.g., weekly) status reports to keep the SE apprised of important issues.
+ Prepare meeting agendas, record meeting minutes, noting those actions that require follow-up, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action.
+ Track incoming tasks actions and update element task action tracking systems.
+ Arrange domestic and foreign travel, compose travel cables and assist with processing travel vouchers.
+ Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
+ Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared visitors.
+ Update and maintain records, files and other documents/materials (electronic or in hard copy).
+ Back up support is provided within component divisions as needed.
** WHAT YOU'LL NEED TO SUCCEED*
* + Position requires active Top Secret/SCI with Polygraph clearance.
+ Minimum two (2) years of experience working within the IC.
+ Bachelor's Degree in Business, Business administration, or a related field and a minimum of eight (8) years of relevant experience as an administrative professional OR an Associate's Degree in Business, Business administration, or a related field and a minimum of ten (10) years of relevant experience as an administrative professional.
+ Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
+ Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
+ Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
+ Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.
** DESIRED QUALIFICATIONS*
* + Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
+ Ten (10) years of progressively senior administrative expertise working directly for…
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