Administrative Assistant

Federal Realty Investment Trust is a proven leader in the ownership, operation, development, and redevelopment of premium retail real estate in the country's best markets. We are an innovative and dynamic real estate company that owns and manages a best-in-class portfolio of community shopping centers and mixed-use properties. Federal Realty’s well-respected real estate investment and management team delivers a significant combination of small and large scale, value-add investments that make working at Federal rewarding.

While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we are functionally a small company by most standards, and we operate that way. Team members with initiative and proven ability get involved in many facets of executing Federal’s business plan.

We are currently seeking a dynamic, self-reliant, detail-oriented Administrative Assistant with a high degree of prioritization skills, to support the Lease Administration team. The candidate must have the ability to multi-task and enjoy working in a team environment by performing administrative and project-oriented tasks that ensure the smooth operation of the department.

• Prepare year-end reconciliation mailings for tenants, including collating back-up, sending via certified mail and/or email, and saving final files in electronic repository (M-files)
• Run monthly tenant statements and sales delinquency letters and mail to tenants
• Monitor general tenant dispute email address, enter information into tracking tool, and forward tenant requests to appropriate party for resolution
• Perform general office duties for the department including daily/monthly mailings, running various reports, filing, collating items for tenant mailings, maintaining department calendar, and planning department events
• Prepare utility and various other uploads
• Provide insurance back-up to tenants
• Provide back-up to the Cash Administration team and Senior Sales Analyst as needed (applying tenant payments and processing tenant sales)
• Coordinate department record retention (codes, dates and box files for storage and destruction)
• Sort, open, and distribute daily department mail (opening all envelopes, taking out tenant sales reports and checks)
• Work on special projects as they occur and other duties, as assigned

• High School Diploma or GED required; college or continuing education courses preferred
• 1-3 years experience as an Administrative Assistant
• Proven ability to organize, prioritize, and handle multiple tasks simultaneously
• Functional knowledge of business machines such as printers, copiers, scanners
• Basic proficiency with Excel, Outlook, and Word
• JD Edwards knowledge a plus, but not required
• Excellent verbal and written communication skills
• Ability to work with minimal direction, maintaining confidentiality and professionalism
• Demonstrated detail orientation and excellent administrative skills
• Ability to establish strong interpersonal relationships in a team environment

Salary Range:
The typical base pay range is $50,000-$60,000 per year plus bonus. To ensure a fair and competitive offer, we take into account your job-related skills, experience, relevant education, certifications, and/or training.

Federal Realty Investment Trust is an Equal Opportunity / Affidownt? (Correct the placeholder to match the original) Employer. Federal values a diverse workforce and is committed to providing equal employment and advancement opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetics, sexual orientation, or protected Veteran status.

Federal Realty Investment Trust does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Federal Realty Investment Trust and Federal Realty Investment Trust will not be obligated to pay a placement fee.

If you are unable to submit your application online, please call .