Accounts Payable Specialist

Overview

Andrews & Cole is representing a highly successful and well respected Hospitality REIT on their search for an Accounts Payable Specialist.

The Accounts Payable Specialist is responsible for overseeing the entire AP function, ensuring accurate and timely processing of invoices and employee expense reports, performing reconciliations, supporting audits, and maintaining strong relationships with internal and external stakeholders. This role plays a crucial part in maintaining financial accuracy and compliance within the Company's payable operations.

• Receive, review, and verify invoices for accuracy and proper authorization
• Prepare and process electronic payments (ACH, wire transfers) and checks
• Monitor payment schedules to ensure timely disbursements and avoid late fees
• Address payment inquiries from vendors and internal stakeholders
• Maintain accurate account ledgers, ensuring completeness and correctness of records
• Assist in the month-end closing process related to accounts payable
• Serve as the primary contact for vendor inquiries regarding payments and account status
• Reconcile vendor statements and resolve outstanding balances or discrepancies
• Maintain positive relationships with vendors and internal departments to facilitate efficient payment processes
• Processing of employee expense reports in adherence to company policies and procedures
• Ensure compliance with audit standards and address audit queries related to accounts payable.
• Ensure compliance with tax regulations, including sales/use tax and 1099 reporting requirements
• Implement and monitor internal controls to safeguard company assets and prevent fraud

• Attention to detail and accuracy in processing invoices and payments
• Excellent organizational and time management skills
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
• Self-starter with the ability to work independently and contribute to strategic initiatives

• Bachelor’s degree in Accounting, Finance, or a related field
• 5+ years of progressive experience in accounts payable, preferably in a publicly traded company
• Experience with ERP systems and accounting software, preferably Net Suite
• Familiarity with AP automation tools and electronic payment platforms
• Solid understanding of invoice processing, expense claims, and issue resolution
• Proficient Microsoft Excel skills