Employee Relations Administration Assistant

On behalf of our client, we are seeking a motivated individual, for a temporary role with an immediate start, as

You provide hands-on administrative and analytical support to the Employee Relations team in Switzerland. You keep the operation running smoothly by organising meetings, preparing documentation, managing data, and anticipating what the team needs before they ask.

This is a practical, detail-driven role. You will work with sensitive information, tight timelines, and multiple stakeholders. You need to be organised, sharp, and confident working independently.

• Coordinate and schedule employee meetings, including room bookings, diary management, and virtual meetings.
• Prepare and collate documentation for employee relations meetings, investigations, hearings, and consultations.
• Maintain accurate and well-organised records, both digital and physical.
• Support the ER team with day-to-day administration across Bern and Zurich locations.
• Liaise with HR colleagues, payroll, legal, and other internal teams to gather information and documentation.

• Maintain and update Excel trackers for ER cases, actions, and timelines.
• Produce regular and ad hoc Excel reports to support ER activity and decision making.
• Carry out data checks and basic analysis to ensure accuracy and consistency.
• Support calculations and data preparation for ER processes, working closely with ER Managers.

• Work with HR systems and internal tools to support ER administration and reporting.
• Ensure data is handled confidentially and in line with data protection requirements.
• Identify opportunities to improve administrative processes and ways of working.

• Anticipate the needs of the ER team and act without being prompted.
• Flag risks, gaps, or issues early and propose practical solutions.
• Adapt quickly to changing priorities and high-volume periods.

• VLOOKUP or equivalent functions
• Data manipulation and reporting
• Experience with Mail Merge in Microsoft Office (Word and Excel).
• Comfortable working with numerical data and calculations
• Fluency in English and German (spoken and written).
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple tasks and deadlines calmly and accurately.
• Confidence handling sensitive and confidential information.
• Proactive, practical, and solution focused.
• Experience supporting an HR or Employee Relations function.
• Familiarity with HR systems and administrative workflows.
• Experience with Macros in Microsoft Office (Excel and Word).
• Experience working in a fast-paced, professional services or corporate environment.

• Hands-on and reliable.
• Quick thinking and agile in approach.
• Comfortable working independently and as part of a small team.
• Forward thinking and able to anticipate needs.
• Calm under pressure and unflustered by change.

• Occasional travel between Bern and Zurich to support ER activities and meetings.

Interested? Don’t miss this great opportunity to grow your career in a world-class organization.