Payroll & HR Specialist SPANISH

Overview

Full-time, on-site in Berkeley, CA. Compensation: $28.00 to $32.00 per hour. MUST BE bilingual English/Spanish.

In this position, you’ll join a highly experienced team of professionals who have been in the tree care industry for more than 45 years. Professional Tree Care Co. is seeking a self-motivated payroll professional to be responsible for processing all aspects of payroll using ADP, and in compliance with applicable federal and state laws and requirements.

Reporting to our Human Resources & Payroll Manager and working as part of a two-person payroll team, the Payroll & HR Specialist will be the primary person responsible for ensuring everyone is paid on time and accurately. You’ll be the only person running payroll with approximately three weeks to get up to speed on running it independently. Once up to speed, your ability to speak Spanish fluently will be valuable as you train staff (many of whom speak Spanish as their primary language) on how to use ADP’s time-keeping software on their company smartphones.

The Payroll & HR Specialist must be comfortable running ADP payroll with minimal assistance and calling/meeting workers daily, as needed, to correct time entries. You’ll also accompany the HR Manager in the field when introducing benefits (such as 401(k) and medical/dental/optical benefits) at up to five locations throughout the Greater Bay Area, presenting information in SPANISH.

Each week, once payroll is completed, the PHRS will assist with HR tasks as able. These tasks may include serving as a point of contact for job candidates during pre-employment background checks, background checks (DMV, criminal, drug & fitness tests), scheduling references, onboarding new employees, helping them get familiar with company phones, and serving as the point of contact for hourly employees with company-provided cell phones.

If you have significant HR experience, please note it.

• Serve as the primary person responsible for processing all payroll across the company using ADP and Econz time-tracking feeding into Sage accounting software. Ensure timely and accurate delivery of compensation for up to 99 Bay Area employees.
• Assist our SPANISH SPEAKING employees with payroll and other questions.
• Perform as many HR tasks as possible after payroll is completed, including onboarding and background checks.
• Train staff to use our new ADP application on smartphones in the field at multiple locations.
• Serve as backup to the HR and Payroll Manager when they are on vacation or ill.
• Drive your own vehicle to field locations or remote sites as needed to onboard/off-board or assist employees (reimbursement provided).
• Accurately process hourly payroll weekly and salaried payroll bi-monthly, including overtime, commissions, bonuses, and all applicable taxes, 401(k) contributions, health insurance premiums, and perks related to prevailing/union wages. Process certified payroll as needed when a counterpart is unavailable.
• Create reports outlining deductions, overtime, tax liabilities, etc.
• Review payroll data for accuracy and ensure compliance with local/state/federal regulations, submitting payroll taxes correctly.
• Work with HR on benefits, PTO-related deductions, payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data.
• Back-up to the HR/Payroll Manager when they are on vacation.
• Work full-time on-site on the second floor of a building without an elevator (no remote options).

• Stability: in business since 1980 with seasoned experience in the tree care industry.
• Timing: the company is reorganizing to attract qualified, productive, and positive people.
• Local presence: near Berkeley Bowl West, Urban Ore, and Clif Bar Corporate HQ.

• You’re bilingual English/Spanish. (This is an absolute deal-breaker.)
• You’re a fast learner who can quickly pick up software.
• You have strong attention to detail, enjoy Excel, and take on new projects after finishing current work.
• You have a good memory for names, numbers, and new software.
• You’re authorized to work in the U.S. without…