Property Administrator

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The Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants and customers at our East Bay properties located in Berkeley & Emeryville, California.

As a member of this team, you will be responsible for:

Property Management/Operations

• Drafting contracts, including vendor and consulting agreements for on-going projects, ensuring compliance with company policies and procedures.

• Tracking and maintaining property contracts to ensure recurring service agreements are up-to-date.

• Maintaining tenant contacts, follow-up, and emergency response information.

• Monitoring and maintaining tenant and vendor COIs.

• Managing and tracking sustainability statistics for the property to include waste diversion, electrical consumption and water consumption.

• Assisting Marketing Team with planning on-site events and promotions.

• Providing support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.

• Assisting with the scheduling of contractor work (i.e. window washing) and coordinate with tenants.

• Maintaining tenant communication and sending out all building memos/notices.

• Supporting property management with tenant move ins/outs.

Accounts Receivable

• Maintaining and managing building work order system.

• Close-out work orders in web-based management system for tenant billbacks.

Accounts Payable

• Creating purchase orders, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billed according to contracts, negotiated rates and property budgets.

• Diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.

• Filing, maintaining, and organizing all vendor records and vendor related communication.

• Completing all vendor set up steps in accounting system (such as W-9s, 1099s, vendor billing and contact information).

• Maintaining Cap Ex and TI tracking.

To succeed in this role, you have:

• 1-3 years of similar property administration/general office administration experience required

• Post-secondary education with a focus in Accounting, Business or Real Estate preferred.

• Prior experience with Accounts Payable/Accounts Receivable is considered an asset.

• Knowledge of property accounting systems is considered an asset; proficiency in adapting to new computer programs is key.

• Experience using Office applications including Word, Excel, Adobe and Outlook.

• The ability to manage priorities under pressure with careful attention to detail.

• A positive disposition with a flexible demeanor to handle multiple tasks and personalities.

• Are a creative self-starter with minimal task management.

Primary Location Base Pay Range: $60,000.00 - $70,000.00

The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set.

You may also be eligible to receive an annual…