Executive Assistant

Overview

Provide administrative support to two partners, including time entry, AmEx reconciliation/expenses, calendar and scheduling management, contacts, bio/website updates, and travel coordination. Prepare materials and presentations for speaking engagements, committee work, and professional activities. Support recruitment by scheduling partner interviews and organizing candidate materials. Assist with preparation for depositions, meetings, and other in-person and virtual events. Manage incoming calls, mail distribution, office supply ordering/stocking, and equipment maintenance.

Serve as primary point of contact for office vendors and suppliers. Maintain shared office spaces daily.

• Provide administrative support to two partners, including time entry, AmEx reconciliation/expenses, calendar and scheduling management, contacts, bio/website updates, and travel coordination.
• Prepare materials and presentations for speaking engagements, committee work, and professional activities.
• Support recruitment by scheduling partner interviews and organizing candidate materials.
• Assist with preparation for depositions, meetings, and other in-person and virtual events.
• Manage incoming calls, mail distribution, office supply ordering/stocking, and equipment maintenance.
• Serve as primary point of contact for office vendors and suppliers.
• Maintain shared office spaces daily.

• Ability to work independently, prioritize effectively, and adapt to shifting needs.
• Self-starter with strong initiative and a results-driven mindset.
• Comfortable working under tight deadlines and in high-pressure situations.
• Excellent interpersonal, organizational, and communication skills, including strong grammar and proofreading.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, Excel, and Adobe.
• Strong team collaborator.
• Proactive in identifying tools and processes to improve partner and office efficiency.
• Ability to handle highly confidential information with professionalism and integrity.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions by visiting

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)