Collections Project Assistant , Library Administration

Collections Project Assistant (6760C), Library Administration - 82686

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This position supports large‑scale collections projects for the Sciences Division. In addition, this position is responsible for the physical processing of new materials for the Chemistry, Astronomy & Physics Library.

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.

We actively support an inclusive, equity‑focused community and provide space for supportive colleague communities via numerous employee resource groups. All full‑time staff receive at least 80 hours (10 days) of paid time per year for professional development.

The Libraries Sciences Division consists of four libraries and support the research, teaching, and study needs of students and faculty in numerous departments.

The first review date for this job is: 12/05/2025.

• Collection Maintenance and Stacks Management:
  • perform advanced bibliographic verification
  • recall SLF‑N materials and prepare deposits for the Systemwide Library Facility‑North (SLF‑N)
  • evaluate brittle or disintegrating volumes for Google Books or storage eligibility
  • assist technical processing staff with SLF‑N pulling and packing
  • process material for SLF‑N deposit
  • coordinate purchasing and maintaining packing supplies inventory
  • maintain storage statistics
  • coordinate stacks shifts to make space for newly acquired, returned, or merged collections
  • assist with library collection planning, including measuring shelving space, pulling material for review and processing items to be withdrawn
• Monographic Processing:
  • process and prepare new monographs
  • manage new bookshelf and displays
  • process withdrawals, transfers, and monographic replacements; process Google Scanning materials
  • pull materials and update catalog information
  • process materials returned from the project and oversee returning materials to the shelves
  • assist with searches for missing items
• Circulation:
  • assist with circulation desk coverage as needed; assist RSD with processing AFN requests; field difficult communications and complaints referred from student employees; correspond with faculty, staff, and other patrons
  • answer basic reference questions and provide general public service information to patrons
• Serials Processing:
  • oversee binding operations for a small unit; perform post‑cataloguing of first issues of serial publications; process transfers and withdrawals
  • check in all new/received issues; file claims for skipped or damaged issues
  • analyze serial order and payment problems, identify lapsed orders and refer them to the Acquisitions Department for further action
  • process items going to and returning from the bindery, update item and holdings records in the integrated library system, and relabel materials as necessary
  • physically process items to be withdrawn

• Recent experience with an integrated library system (ILS)
• Ability to complete detailed work accurately and complete projects on time
• Advanced problem‑solving skills, excellent analytical, organizational, interpersonal and communication skills
• Ability to work creatively and effectively both independently and as part of a team
• General knowledge of library practices and procedures, including circulation, public services, and a working knowledge of the Library of Congress classification system
• Applicants for positions in the Library Assistant series are expected to possess the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the positions

• Experience in an academic library
• Experience using common software applications such as Microsoft Office Suite, Google Drive, cloud data storage, and email…