Office Coordinator - Berkeley Heights, NJ

Office Coordinator – Berkeley Heights, NJ

We are seeking a detail-oriented and proactive Office Coordinator to join a growing medical equipment manufacturing company in Berkeley Heights, NJ. This role supports the day-to-day administrative and operational needs of the office and plays an important part in keeping internal teams running smoothly while creating a welcoming, professional experience for clients, vendors, and visitors.

This is a direct-hire opportunity offering a salary range of $45,000–$55,000
, depending on experience. The position is onsite, five days per week
.

Responsibilities:

• Act as the primary point of contact for the office, greeting visitors and managing incoming calls and correspondence
• Oversee general office operations, including ordering supplies, coordinating maintenance, and maintaining an organized, professional workspace
• Provide administrative support to leadership and cross-functional teams, including scheduling meetings and preparing documents
• Assist with data entry, recordkeeping, filing, and maintaining accurate internal documentation
• Support basic accounting and operational functions such as invoicing, purchase orders, expense tracking, and vendor coordination
• Coordinate shipping, deliveries, and logistics related to medical equipment distribution
• Maintain confidentiality and ensure compliance with company policies and industry standards
• Assist with special projects and additional administrative tasks as needed

Qualifications:

• Bachelor’s degree in Business Administration or a related field required
• 1+ year of experience in an office coordinator, office administrator, administrative assistant, or similar role
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel) and general office technology
• High attention to detail with strong problem-solving abilities
• Professional demeanor with a customer-focused mindset
• Ability to work independently and collaboratively in a fully onsite office environment

For immediate consideration, please email your resume to Alanna at