Project Manager, Finance and Administration

Project Manager, Finance and Administration

Join to apply for the Project Manager, Finance and Administration role at Alice L. Walton School of Medicine.

Job Title: Project Manager, Finance and Administration

Reports to: Vice President of Finance and Administration

FLSA Classification: Exempt

Location: Bentonville, Arkansas (On-site)

Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four‑year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school’s culture embraces self‑care to empower students to care for their own well‑being as well as their patients. The school’s state‑of‑the‑art medical education facility is under construction in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute.

The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education.

The Project Manager, Finance and Administration organizes, manages, and plans various complex projects within AWSOM from initiation to completion. This role requires strong communication and organizational skills to ensure that projects are delivered on time, within scope, and within budget. The Project Manager collaborates with cross‑functional teams, stakeholders, and external partners to define project objectives, develop project plans, allocate resources, and monitor progress throughout the project lifecycle.

This position reports directly to the Vice President for Finance & Administration.

• Lead and manage multiple projects simultaneously, from project initiation to closure, ensuring that all deliverables are met on time and within budget.
• Define project scope, objectives, and deliverables in collaboration with stakeholders, and develop comprehensive project plans to outline timelines, milestones, tasks, and resource requirements.
• Coordinate project activities and tasks across cross‑functional teams, ensuring clear communication and alignment on project goals, priorities, and responsibilities.
• Allocate resources, including personnel, equipment, and materials, to support project activities and ensure efficient utilization of resources.
• Monitor project progress and performance against established goals, timelines, and budget, and proactively identify and address any deviations or risks.
• Implement project management best practices, methodologies, and tools to streamline processes, improve efficiency, and enhance project outcomes.
• Facilitate meetings, workshops, and presentations to communicate project status, updates, risks, and recommendations to stakeholders and senior management.
• Identify and mitigate project risks and issues and develop contingency plans to address unforeseen challenges or changes in project scope or requirements.
• Manage project documentation, including project plans, schedules, budgets, status reports, and other project‑related documents.
• Foster a collaborative and positive team environment, promoting accountability, teamwork, and continuous improvement within the project team.
• Manage and execute Executive and special projects assigned by Vice President of Finance & Administration with precision, proficiency and a high level of customer service.
• Other duties assigned by Vice President of Finance & Administration.

• Bachelor's degree in a related field such as Business, Health Care, or Higher Education, or an equivalent combination of education and experience required; advanced degree preferred.
• Minimum two years of proven experience as a project manager, managing complex projects from initiation to closure, preferred.
• Proven ability to apply project management methodologies, tools, and techniques, adapting approaches to meet project requirements, preferred.
• PMP, PgMP, CAPM, and/or comparable project management certifications, preferred.
• Exceptional organizational skills and attention to detail, required.
• Strong time management skills with a proven ability to meet deadlines and manage competing deadlines, required.
• Adva…