Program Assistant, Learning Initiatives

The mission of Crystal Bridges Museum of American Art is to welcome all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature. Founded by philanthropist and arts patron Alice Walton, Crystal Bridges is a public non‑profit charitable organization.

Position Title: Program Assistant, Learning Initiatives

Position Type: Full-Time

FLSA Classification: Non-Exempt

Division: Learning and Engagement

Department: School Programs

Reports to: Senior Director of Learning

Date Reviewed: 11/12/2025

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non‑profit charitable organization with free admission.

The Momentary is a contemporary art space that opened to the public on February 22, 2020, in downtown Bentonville, Arkansas. The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful.

You belong here: make the most of this moment.

The Program Assistant, Learning Initiatives provides direct support to the Sr. Director of Learning and the Learning & Engagement division, assisting with cross‑departmental initiatives, key museum education programs, and strategic projects that advance the museum’s mission to inspire all learners through art, nature, architecture and wellness.

This role serves as a central connector across school programs, teacher initiatives, curriculum projects, and school partnerships—ensuring smooth coordination, clear communication, and strong administrative support for the museum’s learning priorities. The Program Assistant will help prepare presentations, track project timelines, coordinate logistics, and assist in the creation of materials that communicate the impact of our K‑12 Education work across the museum and to external partners.

• Provide administrative and project support for the Sr. Director of Learning, including scheduling, correspondence, meeting preparation, and follow‑up documentation.
• Support the development of presentations, reports, and timelines for cross‑team initiatives, including board updates, strategic planning documents, and grant‑related projects.
• Assist in coordination and logistics for Learning & Engagement programs and events (e.g., school partnership convenings, school visits, teacher institutes, public learning activations, supporting set‑up and hospitality, and ensuring participants feel welcomed and cared for throughout the experience).
• Maintain organized systems for shared calendars, project timelines, deliverables, and communication across multiple Learning teams.
• Draft correspondence, talking points, and content summaries for internal and external communications.
• Coordinate materials, notes, and next steps for cross‑departmental meetings and collaborative initiatives.
• Support budget tracking, contracts, and supply coordination in collaboration with program managers and operations staff.
• Assist in the preparation and distribution of digital and printed learning resources, including curriculum kits, teacher materials, and presentation decks.
• Partner with marketing and communications to gather photos, stories, and highlights that demonstrate program impact.
• Serve as a collaborative member of the Learning & Engagement division, assisting with special projects and cross‑team events as assigned.

• Strong organizational skills and the ability to manage numerous projects simultaneously
• Must be able to work evenings and weekends as program schedule demands

• Associate’s degree or High School Diploma with additional studies
• 1 year of experience working in museums, community or cultural organizations
• Demonstrated administrative,…