Senior Coordinator

Senior Coordinator

Job Location s: US-AR-Bentonville

Requisition :  | # of Openings: 1 | Category (Portal Searching):
Philanthropy

Position: Senior Coordinator

Department: Rob Walton Foundation (RWF)

Reporting to: Senior Program Officer

FLSA Status: Non-Exempt

Location: Bentonville, AR

Walton Enterprises is seeking a skilled, highly motivated and detail-oriented individual to join the team as a Senior Coordinator within the Rob Walton Foundation. The ideal teammate will have demonstrated ability to support grantmaking operations, coordinate complex workflows, and maintain strong operational rhythms across programs in a fast‑paced environment.

The Senior Coordinator plays a critical role in supporting the Rob Walton Foundation's operational, programmatic, and coordination processes. This role provides high‑level administrative support, project coordination, and grantmaking workflow assistance to ensure effective execution and continuous improvement across foundation initiatives.

This position strengthens team effectiveness by maintaining accurate documentation, coordinating schedules and logistics, preparing materials for meetings, and tracking priorities across multiple work streams. The role requires strong organizational capability, clear communication, a service‑oriented mindset, and the ability to manage multiple priorities simultaneously.

Provide day‑to‑day coordination and administrative support for grantmaking, projects, and foundation operations while ensuring workflows, timelines, and documentation remain accurate, organized, and aligned with internal processes.

• Conduct pre‑grant due diligence, gather background information, and prepare materials for program staff review.
• Track grant‑related timelines, reporting deadlines, and deliverables to ensure internal processes are followed.
• Communicate with grantees on scheduling, submission of materials, and follow‑up actions (not grant decisions).
• Maintain accurate grant files, documentation, and workflow trackers.
• Assist with preparing grant‑related summaries, briefings, and meeting packets for internal discussions.

• Support project workflows by tracking timelines, deliverables, milestones, and key dependencies.
• Coordinate internal and external meetings, including scheduling, agenda development, materials preparation, and note‑taking.
• Help update templates, guides, and shared files, and other resources that support operational consistency.
• Assist with planning and executing team meetings, retreats, and events, including logistics, materials, and communications.
• Identify opportunities for small‑scale process improvements that enhance efficiency and collaboration.

• Serve as a primary coordination point between RWF program staff, partners, and internal teams to ensure clear and timely communication.
• Provide daily scheduling, calendar management, and logistical support to the Executive Director and program team.
• Prepare professional correspondence, memos, presentations, and briefing materials with accuracy and attention to detail.
• Track priorities, deadlines, and follow‑up actions across program work streams to ensure timely execution.
• Maintain organized digital systems, ensuring documentation is current, accessible, and version controlled.
• Support onboarding of new team members by helping them understand workflows, systems, and documentation.
• Uphold RWF's service orientation by providing responsive, professional interactions with internal and external stakeholders.

• Support Smart Simple, Smartsheet, and related tools for grant and project tracking.
• Assist in developing and maintaining dashboards, reports, and data visualizations to support program analysis and decision‑making.
• Collaborate with IT and other teams to ensure data integrity and consistent reporting across entities.
• Support creation of materials for board and principal review, including impact summaries and presentations.

• Strong project coordination and…