Program Support Associate

Program Support Associate

Location: Bentonville, AR

Job Location s: US-AR-Bentonville

:

Category: Philanthropy

Position Type: Regular Full-Time

Position: Program Support Associate
Department: Home Region
Reporting to: Grants Manager, Home Region
FLSA Status: Non‑Exempt
Location: Bentonville, AR

The Walton Family Foundation is seeking a skilled, initiative‑taking, and entrepreneurial individual to join the team as Program Support Associate. The ideal teammate will have the demonstrated ability to make process improvements, effectively interact with grantees and program officers, and perform duties in a highly organized and detail‑oriented manner.

The primary duty of the PSA is to support smooth execution of the team’s operations, budgeting, strategy, and grant making. In providing these core functions, the PSA applies their project‑management skills to support the team’s grant making. This role requires consistently adapting to team members’ needs, proactively identifying them, and providing timely follow‑up and solutions. PSAs should have a vision for how the team’s inner workings contribute to meeting our goals.

• Assist foundation staff in the preparation and processing of internal grant‑related documents, including grant inquiry research, write‑ups, grant letters, grant tracking, grant payments, and grantee reporting.
• Assist with general correspondence, requests for information, creation and updating of files and records including grantee acknowledgement letters, follow‑up reports, etc.
• Schedule appointments and meetings, manage calendars, support the Home Region Director.
• Prepare documents, take minutes, and compile follow‑up notes for grant‑making strategy and internal team meetings.
• Compile a variety of narrative and statistical reports, locate sources of information, devise forms needed to secure data; determine proper format for finished reports; edit draft staff correspondence for grammatical and punctuation errors.
• Manage special projects for the Home Region Director or Program Coordinator and Grants Manager.
• Assist in scheduling and planning for major events, such as retreats or grantee convenings.
• Prepare documents, take minutes, and compile follow‑up notes for grant‑making strategy and internal team meetings.
• Participate in organization‑wide teams for improved team and grant‑making efficiency.
• Complete other projects and assignments as requested.

• Change Management
• Tech savvy
• Reliability
• Process improvement
• Highly organized and detail oriented

• Strong technical skills, including knowledge of Microsoft Office Suite, strong proficiency in Excel, SharePoint, and Zoom.
• Excellent written and oral communication skills.
• Desire to grow and learn, and adapt work in a rapidly moving environment.
• Demonstrated capacity to work as part of a team, as well as independently.

• Bachelor’s degree
• 2+ years of full‑time professional experience, preferably in a nonprofit office environment requiring interaction with both internal and external "customers".
• Creative application and usage of AI tools

• Demonstrates discretion, integrity, and expertise while serving as a trusted advisor to principals and colleagues.
• Collaborates respectfully and effectively with others, contributing to a supportive, team‑oriented environment.
• Approaches challenges with curiosity, bold thinking, and a commitment to continuous learning and innovation.
• Maintains a strong focus on results, consistently exercising sound judgment and decision‑making.
• Brings a visionary mindset, planning strategically for the future with imagination and insight.
• Committed to excellence and actively engages with others to accomplish shared goals.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Compensation…