Administrative Coordinator

Description

We are looking for a detail-oriented Administrative Coordinator to join our team in Benton Harbor, Michigan. This Contract to permanent position requires an organized individual who excels in managing administrative tasks, streamlining office operations, and supporting various departments. The ideal candidate is bilingual in Spanish/English and will contribute to a smooth workflow by handling customer orders, maintaining records, and assisting with HR-related tasks.

100% onsite, M-F, 8am-5pm.

Responsibilities:

- Manage customer purchase orders, ensuring accurate entry and processing within company systems.

- Coordinate shipping logistics, including preparing bills of lading, scheduling transportation, and handling ship tickets.

- Set up accounts for new customers and maintain updated records.

- Oversee office supply procurement to ensure resources are readily available.

- Handle customer invoicing, check receipt, and payment processing.

- Open, sort, and distribute incoming mail to appropriate recipients.

- Assist with payroll administration and manage 401k contributions.

- Support workers' compensation claims and health insurance processes.

- File and organize documents to maintain a well-structured record system.

- Greet visitors and provide assistance in a courteous and welcoming manner.

Requirements - Proven experience in administrative support or office coordination.

- Proficiency in Quick Books and other relevant software tools.

- Strong organizational skills with the ability to multitask effectively.

- Excellent communication skills for answering inbound calls and interacting with clients.

- Familiarity with HR administration, including payroll and benefits management.

- Ability to manage receptionist duties and provide front desk support.

- Knowledge of office administration procedures and best practices.

- Attention to detail and accuracy in recordkeeping and data entry. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .