Administrative Assistant, Arts and Sciences

Administrative Assistant, Arts and Sciences Please see Special Instructions for more details.

Be a part of the Red Hawk family and apply today! Benefits start on first day of hire! Extensive paid time off (including Spring Break), College fully pays the in-network health insurance deductible, minimum of 10% employer retirement contribution per payroll, and much more!

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Story on MLive: . Official transcripts required upon hire.

Monday through Thursday summer work hours apply to this position. Information on our standard hiring process:
Lake Michigan College will accept applications on this position for at least 14 days. Applications will be screened for minimum qualifications as received. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position.

If you have questions, please contact Human Resources at (Use the "Apply for this Job" box below).
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Posting Number 0001038

Position Title:

Administrative Assistant, Arts and Sciences

Reports to:

Dean of Arts & Sciences

Department:
Arts and Sciences Education

Classification:
Non-Exempt

Full or Part-time:
Full Time

Job Summary:

Under limited supervision, position provides administrative assistance to the Arts & Sciences Division faculty and staff with primary support to the Dean of Arts & Sciences. Provides administrative, operational, and logistical coordination for ongoing and special projects within Division. Contributes to project implementation and communicates with other departments, businesses and those outside the College. Handles student, employee, and public requests and complaints, maintains confidential information, assists department heads with course scheduling.

Trains and supervises student employees.

College Intro:

Lake Michigan College, located in Benton Harbor, Michigan, is a vibrant community college committed to providing high-quality education and fostering a supportive learning environment. The college offers a diverse range of programs and degrees, including associate degrees, certificates, and transfer programs designed to help students achieve their academic and career goals. With modern facilities, experienced faculty, and a strong focus on student success, Lake Michigan College prepares students for a variety of careers and further education opportunities.

Whether you’re looking to start your college journey, enhance your skills, or explore new career paths, Lake Michigan College provides the resources and support needed to succeed.

• Oversees daily operations of Dean’s office and Division; sets priorities and ensures efficient workflow.
• Participates in management of complex course scheduling process for academic division, requiring attention to detail. Tracks schedule changes, identifies potential conflicts, and ensures accuracy. Communicates deadlines and updates to employees. Supports faculty by monitoring syllabus submissions, roster confirmations, and grade reporting.
• Serves as initial point of contact for students, faculty, staff, and visitors, providing information, resolving issues, and monitoring compliance with policies and procedures.
• Assists with purchase of classroom and other work materials, following procedures and monitoring budget adherence. Processes invoices, purchase requisitions, and check requests.
• Mantsains and safeguards confidential records related to personnel and students, faculty contracts, performance appraisals, and correspondence.
• Schedules and prepares materials for meetings, maintains committee records, records minutes, and disseminates information. Supports marketing and promotional efforts.
• Assists in onboarding new faculty and staff, informs adjunct faculty of administrative expectations, and coordinates performance appraisal schedules.
• Reviews and recommends improvements to practices and monitors adherence to policies and procedures.
• Maintains office/classroom supplies, oversees workroom and copier maintenance, and helps distribute divisional mail.
• Provides back-up…