Counseling Secretary II - Bend TEch Academy - Short Term Temporary

Brief Description

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations. Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description.

Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Counseling Office Secretary II – Middle School and High School

Office Manager and Site Administrator

Under general supervision, the Counseling Secretary II performs a wide variety of clerical work. The employee processes, files, and records information for the counseling department in a secondary school. The Counseling Secretary II is responsible for all student records stored in the counseling offices. The employee serves as a primary contact with all staff members as well as students in relation to counseling activities and records.

The Counseling Secretary II works under the direction of the school counselors and the school principal. This job description may not include all assigned duties. This position is represented by the Oregon School Employees Association (OSEA).

Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• Handles requests for reports and information about student records.
• Enrolls new students and checks for proper compliance with district policies and laws governing immunizations. Ensures student immunizations are up to date, keeps health records current, and ensures Oregon School Immunization Law is being followed.
• Contributes to the positive atmosphere of the school by maintaining excellent rapport with students, parents, and staff. Maintains excellent rapport with other Bend-La Pine corresponding secretaries with timely response to requests from other schools, sharing ideas, forms, or processes.
• Assures that all student records and files are correct, updated, and prepared for forwarding to requesting schools. Maintains and processes all student records.
• Coordinates and documents receiving and sending of student cumulative files. Uses ODE Lookup to find current or past student location.
• Serves as point of contact with custody issues to explain to parents or others regarding student release or release of student information.
• Notifies applicable staff of information in cumulative files received from previous schools (e.g., IEP, 504, safety plans, custody/legal documents, etc.).
• Organizes cumulative file contents, purges documents according to students cumulative file content & retention schedule.
• Supervises student assistants.
• Assures that the confidential nature of all student records is maintained.
• Assists with effective management of the workload in the counseling office.
• Provides counseling office staff with administrative support. Encourages students to make counselor appointments, offers break space for students, encourages return to class in a timely manner.
• Coordinates student athletic programs including registration, rosters and collecting fees (middle school only).
• Dispenses student medications and monitors the health room (middle school only).
• Coordination…