Senior Administrative Support Specialist

The City of Bend is accepting applications for one (1) regular, full-time Senior Administrative Support Specialist in the Real Estate, Facilities and Housing Department. This is an hourly, non-exempt (overtime eligible) position represented by the City of Bend Employee Association (COBEA). The City may use this job posting to create an eligibility list for future hiring purposes. Please review the entire job posting, including the application requirements at the end.

Reporting to the Business Manager in the Real Estate, Facilities and Housing Department, this position provides internal customer service and administrative support to the Department. This Senior Administrative Support Specialist role performs a variety of functions that support department operations including coordination of the Core Area Advisory Board and the Affordable Housing Advisory Committee.  The role requires a strong understanding of specialized programs and the ability to navigate and support a variety of departmental functions with accuracy and efficiency.

This position offers a unique opportunity for an individual committed to public service and interested in supporting a wide variety of growth within the City.

Classification Framework:
Senior Administrative Support Specialist The following duties are a sample of major duties performed in this role and not intended to be an

exhaustive list.

* Committee and advisory board meeting coordination

* Create and receive requisitions and purchase orders

* Process Contract entry and contract change orders

* Procurement card reconciliation

* Supply ordering

* Maintain billing spreadsheet(s)

* Customer Service

* Perform general administrative tasks

We're looking for someone who is a self-starter and works well both independently and as part of a team to provide essential support to our medium sized department which includes varied roles and responsibilities. The ideal candidate will be customer service oriented and have experience providing high-level administrative support including coordinating and supporting board meetings. Highly qualified candidates will have skill in reconciling procurement cards, creating and receiving requisitions, and Office
365 applications including Excel.

Experience with data entry and digital file storage will be valuable along with a working knowledge of customer service principles and administrative practices. The ability to communicate effectively with supervisors, coworkers, and members of the public is necessary in this role.

Candidates who meet the listed minimum qualifications, including an equivalent combination of education and experience will be considered for an interview. Please ensure your application includes information about your education, relevant paid and unpaid work experience, and applicable licenses and certifications. Avoid referencing your resume in the job duties section of the application.

Minimum Qualifications:

* High School Diploma or General Equivalent Diploma (GED)

* 4 to 5 years' experience in a similar position and/or performing similar tasks.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

* Current and valid Driver's license per City policies outlined in the Employee Handbook.

Required Licenses &

Certifications:

* May require public notary designation.

Final date to receive applications:
Applications must be received by March 20, 2026, at 12:00 PM (noon) Pacific Time to be considered for this selection process.

Application Requirements :

To be considered for an interview, applicants must complete an online application including the following attachments (failure to include required attachments may result in disqualification):

* Cover Letter

* Resume

Veterans' Preference:
Applicants seeking Veterans' Preference as a qualified veteran or disabled veteran must attach appropriate documentation to their application. For more information .

Equity Statement:
The City of Bend remains committed to building a workforce that advances diversity and inclusion within our community and all we do. We recognize that not everyone starts from the same place, and that gender, race, ability, sexual orientation, and other identities face different barriers. We welcome applicants from all backgrounds and are dedicated to creating an inclusive, safe, and respectful workplace where employees can thrive without these barriers.

A more extended version of the City of Bend's Organizational Equity Statement is available upon request.

Benefits:
The City of Bend offers an excellent competitive benefits package for Employees and Dependents for health and dental coverage, retirement benefits, and a robust paid leave program. Details are available on the benefits tab of the job posting.

Starting Compensation:
Starting compensation is determined based on a pay equity analysis considering the candidate's education, applicable work experience, and internal equity. Please include all relevant information on your…