Project Administrator Commercial Construction

CS Construction is hiring a Project Administrator to support our project teams while also serving as the front desk hub of our office. This is a mixed-function role, part project support, part document control/tracking, and part customer-facing coordinator. You’ll work closely with our Project Administrator to help manage subcontractor insurance compliance and keep critical project documentation organized, accurate, and up to date.

This is a great role for someone who is interested in construction management and wants hands‑on exposure to how projects run behind the scenes while building strong coordination, documentation, and subcontractor compliance skills.

• Greet visitors and support a professional, welcoming office environment
• Answer and route calls, manage general inbox requests, and coordinate messages to the right team members
• Support office coordination needs (mail, deliveries, basic scheduling support, meeting prep as needed)
• Assist project teams with day‑to‑day administrative needs: document routing, printing/scanning, meeting materials, and basic project coordination
• Help maintain clean, consistent file organization across projects (digital + physical as needed)
• Track action items and follow through to completion—no dropped balls

• Collect, review, and track Certificates of Insurance (COIs) and related insurance documents
• Support subcontractor onboarding documentation and ensure compliance requirements are met before work begins
• Maintain compliance logs and communicate clearly with subcontractors when items are missing, expired, or incorrect
• Coordinate with internal team members to ensure insurance requirements align with project needs

• Insurance and compliance documents are complete, current, and easy to find
• The front desk runs smoothly—calls/visitors are handled confidently and professionally
• Project teams feel supported because tracking, document control, and coordination are consistent and reliable
• You’re proactive, organized, and comfortable following up (without being asked twice)

• Strong customer service skills and comfort being the first point of contact in a professional office
• High attention to detail and strong organizational habits (tracking, document control, follow‑up)
• Confident communicator: friendly, clear, and able to work with a wide range of personalities
• Ability to shift gears quickly and wear multiple hats in an ever changing environment
• Proficiency with common office software (Microsoft Suite, PDFs, spreadsheets, email)

• Experience in construction (general contractor, subcontractor, supplier, or related construction office environment)
• Experience with insurance documentation (COIs, endorsements, policy language) or compliance tracking
• Construction/project administration experience supporting multiple stakeholders and deadlines
• Familiarity with construction/project platforms (example: Procore, Bluebeam, SharePoint, Smartsheet, etc.)

This role is a great fit for someone who is:

• Naturally organized and energized by tracking details
• Calm, friendly, and professional with customers and trade partners
• Comfortable taking initiative and jumping in wherever needed
• Excited to be part of a small, productive team that relies on each other

Submit your resume and a short note sharing:

• Why this role fits you
• Any experience with construction and/or insurance/compliance tracking
• Your customer‑facing or front‑desk experience
• If you’re interested in construction management, tell us what interests you about it

CS Construction is an equal opportunity employer.