Administrative Assistant

Payroll & Admin Associate

Compensation: $25-30/hr

Location:

Bend, OR (fully on-site)
Contract to hire

Schedule:

M-F 8-6pm

• Run Timecard report every morning and highlight people missing time, no lunch or work past 6 pm.
• Put in any prevailing wages on the timecards and once the payroll is complete manually do a certified payroll and send to the client.
• Send out a no work performed for each prevailing wage job client that do not have payroll in the month.
• Daily calculate piecework from each work order and put piecework on each employee (enter piece rate in ADP, Supplemental Code).
• Process each work order in Job Pro.
• The day before payroll review pull Piecework report and check everyone’s time and missing piecework the day before payroll review.
• Send out reminders to employees to approve their time sheet (ADP).
• For payroll review, have all work orders available so the employees can view them if they have questions. Payroll review is three days before the pay date.
• After review, approve all time and supplemental codes.
• Bring in the 90 batch and import the IDI/timebank into a batch.
• In the 90 batch delete all columns except for the memo PTO column. There should be no time or supplemental money in this batch.
• Do a preview of the payroll and check for any errors. Do corrections if necessary.
• Process the payroll upload to ADP Workforce Now.

• Log in the OSHA 300 Log Accidents.
• Fill out reports on 301 forms with accident.

• Log Work orders in excel spreadsheet (2026 Monthly Billing on shared drive).
• Look up Right to Lien on resident owners (look at the Reports tab, Bid, to see if customer was sent a Right to Lien with proposal).

• Manage birthday, office events, and anniversary celebrations.
• Payables on a few invoices monthly, quarterly.
• Answer phone calls and assist any clients that come through the door.
• On Friday’s pull a gas report.
• Take payments via credit card.

• Experience payroll plus.
• Prior experience 2+ years.
• Experience with time and attendance plus.