Aviation Support Specialist

Below you will find details for the position including any supplementary documentation and questions you should review before applying for this opening.

To apply for this position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

The Aviation Specialist is responsible to provide administrative support for COCC’s Aviation Program.

• Work with the Aviation Operations Specialist to provide support for their various responsibilities.
• Provide administrative support to full and part-time faculty.
• Provide various data entry functions for flight and instructional time for current students.
• Archiving of student records and destruction or recycling of obsolete student records.
• Miscellaneous project work.
• Other tasks and duties as assigned by the Aviation Program Director to support the Aviation program and staff.
• Assistance with the audit process of FAA training records and Dept. of Veteran Affairs compliance surveys.
• Uploading test banks for certification classes.
• Building and maintaining an academic and lab deadline calendar for the department each term.
• Monthly flight simulator cleaning and bulletin board updates at the airport.

• Assistance maintaining Outlook correspondence file with prospective students.
• Support department’s recruitment and onboarding functions and communication with incoming students.
• Preparation, stocking, and distribution of Aviation Department recruitment, onboarding, and informational materials.

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

• Demonstrated knowledge and understanding of standard office procedures.
• Knowledge of planning, implementing, and supporting Aviation programs.
• Strong interpersonal, organizational, and oral and written communication skills.
• Ability to work independently and to use good judgment with respect to priorities and deadlines.
• Ability to communicate information effectively regarding College policies and procedures to students.
• Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
• Ability to manage conflicts within and/or between groups and to work in a team environment.
• Ability to develop strong working relationships with people from different cultural backgrounds and other aspects of human diversity.
• Ability to monitor budgets and other administrative processes in a timely and professional manner.
• Ability to meet deadlines, set work priorities, and manage workload.
• Ability to use software programs and database systems which include Microsoft Office Suite, email, website editing, basic desktop publishing, and modern office equipment.

Regular office hours are established between 8 am – 5 pm during the workweek for a total of 30 hours per week.

Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires writing, reading written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.

• One (1) year of related professional work experience in an office environment.

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under…