Administrative Assistant

Administrative Assistant – High‑Growth Beauty Startup

Department: Accounts
Location: Bend, OR
Compensation: $65,000 - $85,000 / year

Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high‑touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem.

Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high‑profile clients
, beauty brand founders, and investors.

• High‑Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth.
• Executive Support: Manage complex, high‑priority calendars, travel logistics, and meeting preparations to maximize CEO productivity.
• Client Hub: Act as the central communication link for 30+ client accounts and internal stakeholders, ensuring timely follow‑ups and seamless information flow.
• Startup Versatility: Assist in high‑stakes projects, including product launches, client proposals, and investor briefings.

• macOS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup’s hardware environment.
• Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors.
• Slack Administration: Use Slack for real‑time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders.

• Experience: 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
• Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors.
• Discretion: Proven ability to handle highly confidential information and navigate public‑facing, high‑profile environments.
• Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

Executive

Full‑time

Administrative

Retail