Administrative Assistant

About Pacific Office Automation Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation Founded in 1976 we have grown to 40 branches across 11 western states OR WA CA AZ NM NV UT  TX and HI With more than 40 years of success in office equipment and technology sales and service our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon Sharp Konica Minolta HP Ricoh Lexmark and more At Pacific Office Automation youll find a fast growing technology company that offers long term career opportunities competitive benefits and a collaborative team environment We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever evolving technology landscape We believe every voice mattersregardless of role tenure or title

Position Overview Do you enjoy managing multiple priorities supporting teammates as a go to resource and bringing a strong work ethic to everything you do Our fast paced sales office is seeking an Administrative Assistant to join our team in Bend OR The ideal candidate is highly detail oriented solution focused and able to meet urgent deadlines while maintaining accuracy Essential

Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File copy scan and organize documents Coordinate equipment and software deliveries moves and pickups Escalate service related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel including copypaste filtering multi column sorting finding data and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 5060 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills Not Required Advanced Microsoft Excel skills including pivot tables conditional formatting and indexed formulas Benefits Opportunities for advancement and leadership growth Team oriented supportive work environment Medical dental vision and life insurance 401k with company match Paid time off vacation and sick leave FSA program Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer All qualified applicants will receive consideration for employment without regard to race color national origin ancestry gender sexual orientation gender identity or expression age religion veteran status or any other characteristic protected by law We celebrate our differences and believe diversity makes us stronger LI Onsite