Administrative Assistant to President​/Board Clerk

Minimum Qualifications

· High School Diploma or GED required;
Associate degree in Business or related field preferred

· Strong prioritization and decision-making skills in support of executive leadership

· Advanced proficiency with Microsoft Office Suite, document management systems, and digital communication tools

· Demonstrated ability to organize and maintain electronic records using local and cloud-based systems, ensuring accuracy, security, and accessibility

· Strong organizational, time-management, and multitasking skills

· Professional demeanor with excellent interpersonal, verbal, and written communication skills

· Ability to anticipate executive needs and proactively resolve issues

· Ability to maintain confidentiality and exercise sound judgment

Preferred Qualifications:

· Experience in an educational environment

· Experience supporting boards, commissions, or governing bodies

· Executive-level administrative experience

· Familiarity with Fort Hays Tech | North Central campus and community

Additional Requirement:

· Successful completion of a pre-employment background screening

Physical Requirements & Work Environment

· Regular use of computers, telephones, and office equipment

· Extended periods of sitting and close vision

· Occasional lifting up to 50 pounds and limited travel

· Primarily indoor, climate-controlled environment

· May experience stress related to deadlines or sensitive interactions

Essential Duties and Responsibilities
Administrative Support

· Provide comprehensive administrative support to the President, anticipating needs and proactively managing priorities

· Manage the President’s calendar, scheduling appointments, meetings, and events while prioritizing commitments and resolving conflicts

· Prepare meeting logistics, materials, agendas, and follow-up documentation

· Track executive priorities, deadlines, and action items

Board of Trustees & Governance

· Serve as Clerk to the Board of Trustees

· Prepare and distribute agendas, communications, and meeting materials

· Attend board meetings and record accurate minutes

· Maintain the Board Policy Handbook and official governance records

· Support policy development, implementation, and review processes

· Serve as Open Records Custodian in compliance with legal requirements

Records, Technology & Compliance

· Maintain secure and organized physical and electronic records for President, board, and the institution

· Ensure compliance with records retention, confidentiality, and open records policies

· Apply data privacy and cybersecurity best practices in handling sensitive information

Communication, Coordination & Operations

· Draft and edit executive reports and documents

· Coordinate travel arrangements and executive events

· Attend Foundation meetings as recording secretary and maintain records

· Schedule campus building and institutional events

· Review designated website content and recommend updates

· Identify and implement improvements to office workflows and administrative processes

· Maintain professionalism, discretion, and ethical conduct

· Support and model the college’s Mission, Vision, and Values

Other duties as assigned by the President.