People Operations Coordinator

Bellevue HQ - Bellevue, WA 98006 Overview Salary Range: $30.22 - $43.83 Hourly Position Type:
Full Time Category:
Human Resources Description and Qualifications

The People Operations Coordinator (POC) supports the daily execution of People Resources operations across the employee lifecycle, including onboarding support, employee data management, status changes, and offboarding. This role serves as an HRIS super user and is responsible for accurate processing of employee records, personnel actions, payroll‑related changes, and required documentation. The POC manages personnel recordkeeping, coordinates cross‑functional workflows, supports compliance and reporting requirements, and provides administrative and project support to the People Resources team.

This position handles confidential information with a high degree of accuracy and discretion.

• Serves as a Human Resources Information System (HRIS) Super User, inputting new employee information and employee change data such as Personnel Action Forms (PAFs).
• Partners with the Finance and Accounting Department to process employee changes in the HRIS and provides appropriate support as needed for bi-weekly payroll.
• Assists employees with updates of personal information, including name and address changes.
• Maintains the organization chart within the HRIS by ensuring position information in the system is accurate and up to date. Keeps high level, static, organization chart updated and published on Life Stream as changes occur.
• Provides support to employees on HRIS employee self‑service (ESS) usage
• Provides support to leaders on HRIS manager access

• In collaboration with the People Resources (PR) Coordinator, maintains complete and accurate personnel files including electronic and physical records. Manages PR recordkeeping retention both onsite and at offsite storage facility, in collaboration with the PR Coordinator,
• Ensures confidential handling, filing, and retention of personnel documents.
• Ensures employees and contingent staff meet ongoing (post new hire) Alaska background check compliance requirements; administers paperwork, renewal notifications, and conducts regular audits.
• Supports the job description audit and review process, provides support for out‑of‑cycle job description updates and ensures documentation meets standard requirements and compliance requirements.
• Supports HRIS reporting requests within People Resources, cross functionally, and externally.

• Ensures incoming employees are provided with materials and information to complete any outstanding infection control requirements not completed prior to hire.

• Processes internal promotions and employee status changes using the Status Change Smartsheet, coordinating all associated documentation and activities, including Personnel Action Forms (PAFs), letters, approvals, and cross‑department notifications, through completion.
• Processes new hires in the HRIS to ensure timely and accurate onboarding, including entering employee data and providing Payroll with direct deposit information prior to the employee’s first day.
• Ensures completion of required onboarding documentation on the first day, including I‑9 and W‑4 forms, and submits required DSHS new hire notifications.

• Administers the employee engagement/pulse survey cycle by partnering with PR leadership and coordinating activities and communications around survey launches, helps to coordinate any follow up actions post survey.
• Administers and supports employee recognition programs. Including coordinating with vendors to select and order employee gifts for PR programs for recognition programs, including employee anniversaries.
• Collaborates with PR and Communications teams to enhance employee recognition and appreciation programs across the organization.
• Supports organization with All‑Staff meetings
• Identifies onboarding improvements and partners with appropriate PR team members to share feedback with leaders.
• Completes employee offboarding by partnering with the employee and their…