Materials Management Program Manager

Bellevue HQ - Bellevue, WA 98006

Overview

$31.99 - $46.39 Hourly

Full Time

Description and Qualifications

This position is responsible for the administration of the Materials Management Program for Life Center’s clinical operations. Serves as a primary purchasing agent for supplies and equipment related to clinical operations. Liaises with tissue processing partners, equipment, and facility vendors to support clinical operations. Participates in onboarding and core competency assessment of Materials Management staff.

• Establishes and maintains par levels for all critical materials forecasting usage and anticipating variation in operational activity and availability of supplies. Ensures necessary materials are readily available to staff.
• Is responsible for ordering materials based on anticipated usage, and potential for disruption to availability of materials. Conducts incoming inspection of materials, ensuring that all materials are received as expected (product type, quantity, quality, condition, expiration date etc.).
• Is responsible for inventory management. Maintains accurate record of inventory at all Life Center locations. Ensures inventory rotation to reduce instance of product loss, and timely removal of expired material from inventory. Disposes of expired supplies as per applicable regulation.
• Creates and maintains accurate, complete, and concurrent materials management records and logs of activities performed in accordance with Life Center policy, applicable standards, and regulations.
• Assists Quality & Regulatory Affairs with environmental monitoring of storage areas including responding to temperature excursions which could affect product.

• Ensures timely communication of all vendors, supply, equipment, and other materials management issues, to the Quality Systems Manager.
• Is responsible for timely transfer of equipment and materials to sterilization provider facilities, staging areas and LCNW satellite facilities
• Collaborates with the Quality Systems Manager to deliver onboarding training for the Materials Management staff. Assists in evaluating employee competency and the effectiveness of staff training.

• Establishes relationships with suppliers and vendors to ensure reliable access to materials suitable for operational needs, at a competitive cost.
• Resolves order discrepancies as appropriate.
• Monitors vendor performance for product quality, order accuracy and timeliness of supply deliveries.
• Analyzes material usage, contract costs, and vendor comparisons and identifies opportunities for cost savings, and quality improvement.

• Assists in coordination of fleet vehicle maintenance, repairs, insurance claims, and licensing.
• Schedules maintenance vendors for clinical facility operations, such as instrument sharpening, appliance repair, equipment calibration and preventative maintenance.
• Serves as primary contact for Surgical Recovery Suite (SRS) property management for building maintenance needs.
• Maintains storage and other critical areas in a clean and orderly state including performing routine cleaning activities as directed.

• Maintains current safety data sheets for all hazardous materials.
• Maintains medical waste destruction log and hazardous material disposal logs as appropriate.
• Performs Safety inspections and assists in the development of corrective actions to address any safety findings. Participates in safety committee meetings.
• Ensures appropriate safety-related signage and notices are posted in storage, laboratory, and recovery areas.
• Ensures product is stored in a safe manner,

• This position has no formal supervisory responsibilities.

• Performs other related duties as required by the needs of the company and the senior leadership team.
• Participates in, and may lead, employee committees and events.
• Complies with applicable laws, regulations, and Life Center policies and procedures.

• Demonstrated independent decision-making abilities, individual initiative, and strong interpersonal and communication skills to collaborate effectively with internal and external stakeholders.
• Proficiency in the use of computer equipment and software.
• Proficiency in inventory management principles, including procurement activities, demand forecasting, stock level optimization, and inventory turnover management.
• Knowledge of regulatory requirements and industry standards related to Materials Management.
• Strong analytical and problem-solving skills.
• The ability to multitask including prioritizing tasks and managing workload effectively.

The employee in this position must uphold the core values of Life Center; these include:

• Integrity :
  We are trustworthy, reliable, respectful, and accountable.
• Collaboration :
  We work in partnership with others, seeking to understand and be understood, and finding common ground and shared goals to build upon…