Proposal Writer; Entry-Level

Job Details

Job Title: Proposal Writer (Entry-Level) – Language Access (OPI/VRI/Onsite + Testing/Training + Translation)

Department: Marketing

Reports To: Manager, RFP

Work Location: Bellevue, WA (Onsite – Bellevue Office Only)

Schedule: Full-time, 40 hours per week (typically Monday–Friday; occasional flexibility during major submission deadlines)

Employment Type: Regular, Full-Time

Pay And Compensation

• Base Pay: $27/hour
• Commission: 1% commission on invoiced revenue from the first 12 months (Year
  1) of the contract(s) won
• Total Compensation:
  Expected to reach up to $100,000 annually in total when bids are won successfully (performance-dependent)

The Entry-Level Proposal Writer supports the development of compliant, well-structured, and persuasive proposals for language access services, with a primary emphasis on Over-the-Phone Interpreting (OPI), Video Remote Interpreting (VRI), and In-Person (Onsite) Interpreting
, as well as language testing/training programs and document translation
.

This role contributes to responses for RFPs/RFQs/RFIs by drafting proposal narratives, coordinating inputs from internal teams, maintaining proposal templates and a content library, and ensuring submissions are accurate, complete, and delivered on time.

• Proposal Writing & Editing
• Draft, edit, and proofread proposal sections including executive summary, company overview, approach/methodology, implementation/onboarding plan, staffing, quality assurance, training/testing methodology, customer support, and risk mitigation.
• Convert technical and operational input from internal subject matter experts (SMEs) into clear, customer-ready writing while maintaining accuracy and compliance.
• Tailor content to solicitation requirements and evaluation criteria, highlighting measurable outcomes (e.g., interpreter availability, response times, QA controls, escalation procedures).

• Review solicitation documents to identify mandatory requirements, submission instructions, and evaluation criteria.
• Build and maintain compliance matrices, proposal outlines, response trackers, and content checklists.
• Track and incorporate addenda/clarifications and maintain version control to ensure the final submission is current and complete.

• Use company-approved templates for all sections where available.
• Coordinate with applicable department(s) to confirm template content is current and accurate based on the specific RFP question.
• If a template is not up to date or does not fully address the question:
• Request updated information and/or new content from the appropriate department
• Incorporate approved updates into the response and content library for future use

• Coordinate inputs and reviews across teams such as Operations, Interpreting, Translation, Quality/Training, Scheduling, Technology/IT, Finance, and Leadership.
• Follow up on deliverables, manage internal deadlines, and keep proposal schedules on track.
• Incorporate reviewer feedback efficiently while maintaining consistent voice, formatting, and messaging.
• Assist in monitoring and tracking bid sites for current and upcoming bid opportunities.

• Format proposals in Microsoft Word using styles, tables, and consistent branding.
• Compile attachments (forms, resumes/bios, references, past performance, service descriptions), convert to PDF, and prepare submission-ready packages (including portal uploads as applicable).

• Bachelor’s degree in English, Communications, Journalism, Marketing, Public Administration, or related field (or equivalent writing experience).
• 0–2 years of relevant experience (proposal support, writing/editing, internships, or documentation-heavy roles).
• Strong writing and editing skills with exceptional attention to detail.
• Ability to follow complex instructions and produce compliance-driven responses.
• Strong organizational and time-management skills; ability to manage multiple deadlines.
• Proficiency in Microsoft Word (styles and formatting); working knowledge of Excel.

• Exposure to…