Legal Administrative & Office Assistant

Legal Administrative & Office Assistant

Estate Planning, Immigration & Firm Operations

📍On-site | Bellevue, WA

🕗Monday–Friday | 8:00 AM – 3:00 PM

You are someone who:

• Has hands-on law firm experience and understands how a legal office actually functions
• Thrives in a startup-style legal environment where adaptability and ownership matter
• Can work independently while collaborating closely with a small, fast-moving team
• Is organized, detail-oriented, and reliable—even when managing multiple priorities
• Is comfortable using technology, legal software, and AI-assisted tools to improve efficiency
• Is eager to learn, grow, and contribute beyond a narrow job description

If you are looking for a strictly siloed role with rigid boundaries, this may not be the right fit. If you enjoy responsibility, learning, and supporting a growing firm, this role is designed for you.

Nexus Law, PLLC is a boutique law firm based in Bellevue, Washington, serving clients in Estate Planning, Immigration, Business Law, Real Estate, Contract Law, and International U.S.–India matters
.

We primarily support individuals, families, and small businesses—particularly immigrant families—through thoughtful, detail-driven legal planning. As a growing firm, we operate with a startup mindset
, leveraging technology and AI-supported workflows to deliver efficient, high-quality legal services.

This is an on-site Legal Administrative & Office Assistant role that combines legal assistant responsibilities with office administration and operational support
.

You will support the firm’s Estate Planning and Immigration practice areas primarily
, while also assisting with business, real estate, and contract matters as needed. This role is critical to keeping cases organized, clients supported, and the office running smoothly.

• Assist attorneys with matters related to:
• Estate Planning (wills, trusts, powers of attorney, healthcare directives)
• Immigration (USCIS forms, affidavits, supporting evidence, filings)
• Business, real estate, and contract matters (administrative and document support)
• Prepare, organize, and manage legal documents and case files
• Maintain accurate digital and physical records using Clio and firm systems
• Track deadlines, filings, and follow-ups
• Coordinate with clients to collect required information and documentation
• Support attorney and client communications under supervision

• Manage calendars, appointments, and scheduling
• Handle incoming calls, emails, mail, and office correspondence
• Support billing, invoicing, and legal plan (ARAG / Met Life) administrative processes
• Maintain office organization, supplies, and day-to-day workflows
• Assist with client onboarding and ensure a professional client experience

• Use legal technology and AI-assisted tools to support efficiency and accuracy
  
  Follow and help improve internal systems, templates, and processes
• Adapt to evolving workflows as the firm grows

Required:

• Bachelor’s degree in Business Administration, Office Administration, or a related field
• 1–2 years of prior law firm experience (legal assistant, administrative assistant, or similar role)
• Strong organizational and administrative skills
• Excellent written and verbal communication
• High attention to detail and professionalism
• Ability to handle confidential and sensitive information with discretion
• Comfort working with technology and legal software

Preferred:

• Experience with estate planning or immigration matters
• Familiarity with Clio or similar legal practice management systems
• Experience supporting multiple practice areas in a small or boutique firm

• On-site position in Bellevue, WA
• Monday–Friday, 8:00 AM – 3:00 PM
• No remote or hybrid option for this role

• You will be a key operational and legal support professional in a growing firm—not just a task-based assistant. This role offers meaningful responsibility, exposure to multiple practice areas, and the opportunity to grow alongside the firm.