Executive Assistant , Middle Mile Planning and Optimization

Executive Assistant, Middle Mile Planning and Optimization

Job  |  Services LLC

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team?

We are looking for an exceptionally bright, well‑organized, and self‑motivated Executive Assistant to support two Directors and become part of our Seller Fulfillment Services Team here in Bellevue, WA.

We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders at and outside Amazon is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and take on varied and exciting new projects while learning new skills.

Key responsibilities:

• Manage complex calendar and scheduling to support teams in multiple locations
• Plan and manage executive domestic and international travel
• Coordinate and submit timely expense reports
• Organize, execute, and assist with team activities (staff meeting agendas, all‑hands meetings, off–sites, and team social events)
• Ensure timely completion of critical tasks and follow up on outstanding matters
• Act as liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop and maintain new mechanisms within the team
• Make high‑judgment decisions in ambiguous environments
• Communicate effectively (written, verbal) and demonstrate interpersonal skills

Minimum qualifications:

• Minimum five years providing executive support in fast‑moving environments
• Advanced Microsoft Outlook knowledge
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and Share Point
• Domestic and international travel coordination experience
• Space‑planning experience
• Bachelor’s degree (minimum high school diploma accepted)
• Demonstrated confidential information handling with integrity and discretion
• Professional relationship management experience
• Travel booking experience including visa acquisition
• Exceptional written, verbal, and interpersonal communication skills

Desired qualifications:

• Positive and proactive work approach
• Grace under pressure with gear‑switching capability
• Independent administrative detail handling with sound business judgment
• Ability to utilize sound business judgment to identify process improvements that enhance leadership effectiveness
• Experience leading process improvements
• Experience in a fast‑paced, high‑tech company
• Experience designing processes to maximize efficiency

A day in the life:
The MMPO (Middle Mile Planning and Optimization) team at Amazon optimizes the middle‑mile transportation network, focusing on route planning, network optimization, capacity management, and scheduling for Sort Center to Delivery Station operations. This team collaborates with global tech teams to improve efficiency, reduce costs, and enhance delivery speed. The role requires an Executive Assistant who can manage two L8 leaders’ calendars with significant scope while staying agile and finding ways to make them more effective.

About the team:
The MMPO team develops tools and collaborates with global tech teams to improve operational efficiency across the network.

Benefits:
The base salary range for this position is $82,700.00 – $ USD annually. Your Amazon package will include sign‑on payments and restricted stock units (RSUs). Final compensation will be determined based on experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance, dental, vision, prescription, Basic Life & AD&D insurance, EAP, mental health support, medical advice line, flexible spending accounts, adoption and surrogacy reimbursement coverage, 401(k) matching, paid time off, and parental leave.

Learn more at Amazon Benefits.

Posted:
February 3, 2026 (Updated 1 day ago)

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit Amazon accommodations for more information.