Administrative Assistant

Job Title:

Front Desk Administrator

Job Description

We are seeking a highly organized and professional Front Desk Administrator for a 1-year contract position. This role is pivotal in ensuring smooth day-to-day operations by managing front desk responsibilities, handling communications, and supporting administrative tasks. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. This role will be supporting three different department managers throughout the length of the assignment.

Responsibilities

* Manage front desk operations to ensure smooth day-to-day activities.

* Handle communications and inquiries by managing multiple inboxes for different departments.

* Reconcile and process invoices efficiently.

* Create PowerPoint presentations for various meetings and events.

* Coordinate with vendors and service providers as required.

* Set up conference rooms for meetings.

* Provide administrative support, including clerical duties and data entry.

Essential Skills

* Proficiency in Microsoft Office.

* 3+ years of professional administrative experience.

* Experience in records management and administration.

Additional

Skills & Qualifications

* Experience in SAP and Ariba is highly preferred but not required.

* Experience in contracts management.

Work Environment

This role requires onsite presence in Bellevue 2-3 days a week, with an 8:30 am - 5:00 pm schedule, offering some flexibility on start/stop times. The position does not offer PTO during the contract assignment, but parking will be covered while onsite in Bellevue. The role provides exposure to a variety of different teams, supporting the facility/operations team.

Job Type & Location

This is a Contract position based out of Bellevue, WA.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Bellevue,WA.

Final date to receive applications

This position is anticipated to close on Jan 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.