Executive Assistant II

Executive Assistant II

Location:

Bellevue, WA-98004
Duration: 6 Months (Potential to convert)

Schedule:

40hrs/week, M-F 8-5 with a 1-hour Lunch
Overtime Estimate: NONE
Onsite role

Number and Type of Interviews:
Video Chime Interview (One)

We are seeking a highly motivated and customer-obsessed Executive Assistant to support leaders within the ACT org. This is an important area for us requiring strong focus and execution.

• High volume of tasks including complex calendar management and scheduling
• Effectively prioritizing amidst a flood of information and requests, ensuring appropriate level of urgency is given
• Monitor, track meetings, priorities and emails and act as proxy when necessary
• Manage travel, expenses, and all administrative support functions for this office
• Manage multiple tasks and action items (documentation, follow‑up, and preparation) ensuring timely action on deliverables

• At least 4 years of experience supporting senior management
• Excellent PC skills, strong working knowledge of Microsoft Office and Outlook tools
• Proficiency in Outlook (advanced organization)
• Experience with expenses and booking sites such as Trip Source and Concur
• At least two years of college required, bachelor’s degree preferred
• High levels of integrity and discretion in handling confidential information
• Excellent verbal and written communication skills, with the ability to switch gears at a moment’s notice

• Assist 2–3 directors (L8)
• Book travel (hotels, planes, trains, etc.)
• Calendar management and scheduling
• Respond to Slack messages, emails, and off‑site activity coordination
• Process expenses

Will assist 2–3 directors. Interaction frequency: daily with leaders and executive assistants.

Extension: NO
Conversion: YES

• 4 years of experience as an executive assistant in the tech industry (prioritizing with tech background)
• Bachelor’s degree of any kind
• Excellent written and verbal communication skills
• Disqualifiers:
  Hobby tenure or not an executive assistant in several years

• Proficient in Outlook (Advanced Outlook organization)
• Communication organization
• Expenses and booking sites (Trip Source, Concur)

Fast‑paced, highly visible products, innovations, interested in innovation and exposure, fun role, deeply technical, interaction with brilliant minds and brand recognition.

Purpose/Goal:
What is the general purpose/ goal of the team?
Any Key Projects for insight?
What brings about this opening on your team?

Will assist 2–3 directors.

Unexpected LOA with internal team member, need someone ASAP