Administrative Assistant​/Project Coordinator

We are seeking a detail-oriented Administrative Assistant to join our construction team and provide administrative and proposal support across multiple projects. This role will assist with the preparation of bids, proposals, and prequalification packages, as well as provide day-to-day administrative support to project managers, estimators, and field leadership.

To be successful in this role, you should be a self-starter with strong organizational and time-management skills, the ability to juggle multiple priorities, and a willingness to learn construction-specific processes. This position plays a key role in supporting project development and ensuring smooth daily operations.

Responsibilities

Prepare and organize construction bid packages, proposals, RFQs, and prequalification documents

Compile and maintain company qualifications, resumes, project sheets, safety information, and certifications

Assist with bid submissions, deadlines, and required documentation

Prepare materials for client meetings, project interviews, and outreach efforts

Maintain contractor registrations, vendor prequalification portals, and public agency rosters

Set up new project files and assist with project start-up documentation

Prepare budget, change order, and scope amendment correspondence

Proofread and distribute reports, contracts, and project documentation

Assist project managers with tracking submittals, RFIs, inspections, and close-out documents

Review contracts and assist with document control

Provide occasional travel coordination for project or leadership staff

Assist with website updates and social media content related to company projects (based on experience)

Provide general administrative support, including phones, filing, data entry, and office coordination

Skills & Qualifications

Excellent time-management skills with the ability to prioritize and meet deadlines

Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

Strong written communication and proofreading skills

Highly organized and detail-oriented

Self-starter with the ability to learn construction terminology and processes

1-3 years of administrative experience, preferably in construction, engineering, or a service-based environment

Degree preferred but not required with relevant experience

Familiarity with office equipment such as printers, scanners, and copiers

Construction industry experience is a plus

Bonus: experience with payroll, invoicing, certified payroll, or job cost reporting

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.