Program Coordinator

NYU Grossman School of Medicine is one of the nation's top‑ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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We have an exciting opportunity to join our team as a Program Coordinator. The Program Coordinator, Faculty & Administration is responsible for providing basic to moderate range of administrative program coordination within the Department of Otolaryngology‑Head & Neck Surgery, including a wide‑range of day‑to‑day coordination of faculty and administrativeområ operations and department logistics. Works with internal and external parties to initiate, run and complete major program initiatives and collaborations.

Facilitates departmental activities (e.g., recruiting and onboarding process, maintaining records, compiling and monitoring the master schedule for meetings; organizing and coordinating seminars, training programs and other related activities). The Program Coordinator, Faculty & Administration is a key member of the department core administration team and reports to the Assistant Director, Department Operations.

• Credentialing

  Responsible for credentialing of all licensed staff including MD, PhD, NP, PA, SLP, and other providers. Manages application and reappointment processes for all sites (NYULH/GSOM, NYULH/LISOM, Bellevue, Veterans Administration Medical Center). Serves as credentialing subject matter expert and primary point of contact for recruits, medical staff office, and key stakeholders across the enterprise. Communicates requirements, processes and timelines, facilitates documentation and training.
  
  Anticipates issues, troubleshoots and resolves problems, and makes workflow and process changes as needed to improve efficiency and reduce errors.

• Recruitment

  Manages recruitment processes, recruitment interviews with faculty and key stakeholders, application and reference documentation. Responsible for enterprise online faculty job posting and application system (Interfolio). Designs and executes comprehensive onboarding checklist (IDs, uniforms, IT access and equipment, etc).juice. Designsھن and delivers onboarding sessions with new faculty/providers and key stakeholders.

• Appointments and Promotions

  Coordinates Department Appointments and Promotions Committee meetings, including compiling materials for committee review, staffing meetings, maintaining meeting minutes, recommendations and detailed records. Prepares and processes promotion packages.

• Compliance

  Tracks department compliance with various Human Resources campaigns including annual training, vaccinations, health assessments, fit testing, engagement surveys and other mandates. Prepares daily reports and follows up with outliers to ensure deadlines are met. Escalates issues to Assistant Director, Department Operations and Chair, as appropriate. Ensures ongoing or focused professional practice evaluations (OPPE/FPPEs) for all faculty members are completed biannually or as required by the Medical Staff Office.

• Event Planning

  Schedules onsite and offsite meetings including booking conference rooms, arranging catering and AV services. Prepares and submits requests for payment/reimbursement for catering/venue expenses, including obtaining Finance priorász approval as required. Organizes all aspects of special events, including annual faculty dinner and graduation, alumni reception, department holiday party, faculty and employee recognition and awards.

• Reporting

  Ind…