Brand Office Manager

Brand Experience Office Manager

DAHLIN Architecture | Planning | Interiors seeks a highly organized and proactive Brand Experience / Office Manager to join our Bellevue, WA office. This role oversees office operations and supports firm leadership to foster a brand‑centric culture that delivers exceptional experiences for clients, employees, and visitors.

This role requires working in the office 5 days per week (Monday‑Friday).

• Support local Principals/Directors with client development, identifying new leads and tracking opportunities in the CRM
• Assist leadership in client outreach and relationship‑building using tools like Linked In and IMS
• Help implement client engagement plans and maintain empathy maps created with Marketing
• Schedule and prepare client meetings; occasionally attend networking or client events

• Coordinate with Principals/Directors and project managers on commitments and responsibilities
• Manage travel arrangements, expense reports, and administrative support with attention to detail
• Partner with HR on interviews, onboarding, staff reviews, and employee separations
• Welcome new employees, set up workstations, and prepare welcome packages
• Organize office events with the firm’s events team and provide backup administrative support as needed

• Greet visitors and ensure a welcoming office environment (M–F, 8:00 am – 5:00 pm)
• Coordinate meetings, conference calls, and events, including room setup and refreshments
• Maintain a professional office environment aligned with DAHLIN’s brand standards
• Process incoming/outgoing mail and track office/kitchen supplies
• Serve as primary contact for property management issues, including maintenance and repairs

• Professional demeanor and ability to positively represent DAHLIN
• Advanced proficiency in Microsoft Office; experience with Vantagepoint or CRM software a plus
• Excellent written and verbal communication, organizational, and problem‑solving skills
• Strong leadership and interpersonal skills; able to build and maintain effective relationships
• High attention to detail, initiative, and ability to manage tasks from start to finish
• Demonstrated integrity and ability to handle confidential matters discreetly
• Experience with office equipment operation and maintenance

• Bachelor’s degree with 5+ years of relevant experience, or equivalent combination of education and experience
• Prior experience supporting executives in mid‑to‑large sized companies
• Experience in creative or professional services environments supporting multiple leaders
• Architecture, Engineering, or Construction firm experience is a plus
• Commitment to professional growth
• Legally authorized to work in the United States; visa sponsorship not offered

Salary range: $75,000 to $82,500, depending on qualifications. Additional benefits include medical, dental, and vision coverage; pre‑tax Flexible Spending plan;
Employee Stock Ownership Plan; and 401(k) retirement plan.

As an Equal Opportunity Employer, DAHLIN welcomes and supports a diverse community of professionals. Women and people of color are especially encouraged to apply. Our firm participates in E‑Verify. DAHLIN is committed to integrity in hiring. Please  for an important notice on Recruitment Fraud and privacy information.